Trust & Estates Legal Assistant- 3708725

AMS Staffing•Dallas, TX

1d•Hybrid

About The Position

A well-regarded Texas-based law firm is seeking a Trust & Estates Legal Assistant to join its Dallas team. The role provides administrative support to multiple attorneys across various practice areas and includes coordinating calendars, communications, travel, legal documents, filings, estate accounts, trial and deposition preparation, and billing. The position is based in Dallas, Texas, with a work arrangement of four days in the office and one remote day.

Requirements

At least five years of progressive experience performing advanced administrative functions in a professional environment.
Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Familiarity with legal timekeeping and billing platforms.
Typing speed of approximately 70 words per minute.
Strong written and verbal communication capabilities.
Exceptional accuracy and proofreading precision.
Competence in drafting, revising, and formatting legal documents.
Solid understanding of state and county court procedures.
Ability to thrive in high-volume, deadline-driven settings.

Responsibilities

Provide administrative support to multiple attorneys across various practice areas.
Maintain and organize digital and physical correspondence, records, and files.
Manage attorney calendars, monitor deadlines, and arrange meetings and court appearances.
Relay communications and coordinate conference calls, consultations, and virtual meetings.
Coordinate travel logistics and process expense reimbursement submissions.
Prepare legal materials, including correspondence, pleadings, discovery, entity formations, and deeds.
Oversee document production, including redactions and Bates numbering.
Coordinate auxiliary services such as courier deliveries, document processing, and conference room scheduling.
Develop and maintain complex organizational charts.
File documents with the Secretary of State and conduct name availability searches.
Electronically file court documents and submit real property recordings.
Prepare, issue, and deposit checks for estate accounts.
Compile and distribute electronic closing binders.
Support trial and deposition preparation, including assistance with private offering documentation.
Coordinate CLE registrations and monitor attorney compliance hours.
Review, revise, and distribute pre-bills and client invoices.