Trust Accounting Specialist

Old North State Trust•Greensboro, NC

5d•Onsite

About The Position

The Trust Accounting Specialist supports the daily operational and accounting activities of ONST. The role helps maintain the accuracy, integrity, and efficiency of fiduciary operations by processing trust account transactions, facilitating money movement, reconciling accounts, maintaining accounting records, and supporting financial reporting. It combines trust operations, cash management, reconciliations, and accounting responsibilities, with growth opportunities within ONST. The position primarily works in a temperature-controlled office environment during standard ONST business hours, 8:30 a.m. to 5 p.m., on a generally five-day work week. Dress is generally business casual but should be appropriate for unexpected client meetings.

Requirements

At least 2 years of experience processing financial transactions with a high degree of accuracy and attention to detail.
Basic knowledge of accounting principles, reconciliations, and financial recordkeeping.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Strong organizational, analytical, and problem-solving skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Excellent written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive client and company information.
Ability to learn trust accounting systems, banking platforms, and company-specific software.
Ability to work independently while collaborating effectively with team members.
Commitment to accuracy, integrity, accountability, and compliance with established policies and procedures.
Ability to hear and communicate verbally and in writing using English.

Nice To Haves

Associate's degree in Accounting, Finance, Business, or a related field preferred.

Responsibilities

Initiate and process wire transfers, ACH transactions, check deposits, and check disbursements.
Monitor pending transactions and resolve processing exceptions promptly.
Maintain transaction records and supporting documentation in accordance with company policies and record-retention requirements.
Assist with trust administration support activities.
Perform daily reconciliation and analysis of corporate and non-corporate accounts, identifying and escalating unusual transactions, discrepancies, and potential risks.
Process and track movements between trust accounts, custodians, and banking institutions.
Communicate regularly with banking partners regarding transaction processing and account maintenance.
Ensure compliance with dual-control standards, internal control requirements, fiduciary regulations, and company policies governing money movement, operational processes, and accounting activities.
Assist with maintaining the Trust Company's general ledger and accounting records.
Prepare and post journal entries in record-keeping software and maintain appropriate supporting documentation.
Support monthly, quarterly, and annual financial close processes.
Maintain supporting schedules for prepaid expenses, accruals, fixed assets, and other balance sheet accounts.
Process accounts payable transactions, vendor payments, and employee expense reimbursements.
Prepare reports and schedules requested by management.
Identify trends, discrepancies, or operational concerns and report findings to management.
Maintain confidentiality of client and company information.
Assist with internal audits, external audits, and regulatory examinations by preparing requested documentation and reports.