Trust Accounting Associate, Theatre

Creative Artists Agency•New York, NY

14d•Hybrid

About The Position

Creative Artists Agency (CAA) is seeking a professional to strengthen its accounting team. The role focuses on varied accounting tasks and providing accurate, timely accounting information to support decision-making in a fast-paced, dynamic environment. The primary responsibility is ensuring timely invoicing and collection of client payments, including basic accounts receivable and accounts payable duties, following up on client monies and outstanding invoices, data entry, and billing. The associate also creates and manages Excel spreadsheets customized to client needs and requests. This is a hybrid role located in CAA’s New York City office. The position offers an annual base salary of $28.00–$32.00, is eligible for benefits and a discretionary bonus, and may vary in compensation based on relevant experience, time in role, business sector, geographic location, and other criteria.

Requirements

At least 3 years of finance or accounting experience.
Experience reconciling accounts and statements and resolving discrepancies.
Strong interpersonal and communication skills.
Ability to work well with a team and represent the company’s culture.
Demonstrated ability to multitask and manage conflicting priorities.
Ability to succeed in a fast-paced, highly demanding, high-volume, dynamic corporate environment.
Unimpeachable integrity and ability to maintain confidential information.
Proficiency in Microsoft Office Suite.
10-key by touch.
Typing speed of at least 45 words per minute.
Good organizational skills and ability to multitask.
Takes initiative and asks for additional work when needed.

Nice To Haves

Bachelor’s degree preferred.
Entertainment experience preferred.

Responsibilities

Review contracts and booking reports to ensure accurate information is entered into the accounting system.
Investigate held checks or wires with the client team and submit missing bookings.
Help agents and assistants coordinate questions about booking report submissions.
Perform other accounting tasks as requested by supervisors and management.
Escalate collection of missing booking reports to the Trust Accounting Supervisor if there is no response within the defined timeframe.
Maintain communication with agents, assistants, managers, attorneys, studio contacts, and the trust department, including through in-person meetings.
Perform month-end accounts receivable close tasks, book revenue according to revenue recognition policies, and update closing schedules.
Perform accurate monthly billing adjustments and handle billing questions and discrepancies.
Support the accounts receivable budget process by providing information, identifying variances, and implementing corrective actions.
Conduct monthly training for new agent assistants, including familiarizing them with trust accounting functions and booking submissions.
Identify and collect past-due balances while maintaining positive relationships with customers and clients.
Support special projects, company initiatives, and process improvement initiatives.
Collect and upload profit statements and update booking and invoicing supplier grids.