Trust Accounting Associate, Theatre

CAA Club Group•New York, NY

1d•$28 - $32•Hybrid

About The Position

The Trust Accounting Associate strengthens the accounting team by providing accurate, timely accounting information to support decision-making. The role focuses on accounting tasks, especially timely client invoicing and collection of payments, and includes accounts receivable and accounts payable duties, follow-up on client monies and outstanding invoices, data entry, and billing. The associate also creates and manages Excel spreadsheets tailored to client needs and requests. The position is hybrid and based in CAA’s New York City office.

Requirements

At least 3 years of finance or accounting experience.
Experience reconciling accounts and statements and resolving discrepancies.
Strong interpersonal and communication skills.
Ability to work well on a team and represent the company’s culture.
Demonstrated ability to multitask and manage conflicting priorities.
Ability to succeed in a fast-paced, highly demanding, high-volume, dynamic corporate environment.
Unimpeachable integrity and ability to maintain confidential information.
Proficiency in Microsoft Office Suite.
Ability to use 10-key by touch.
Typing speed of at least 45 words per minute.
Good organizational skills and ability to multitask.
Willingness to take initiative and ask for more work when needed.

Nice To Haves

Bachelor’s degree preferred.
Entertainment experience preferred.

Responsibilities

Review contracts and booking reports to ensure accurate information is entered into the accounting system.
Investigate held checks or wires with the client team and submit missing bookings.
Help agents and assistants with questions about submitting booking reports.
Perform other accounting tasks as requested by supervisors and management.
Escalate collection of missing booking reports to the Trust Accounting Supervisor if there is no response within the defined timeframe.
Maintain communication with agents, assistants, managers, attorneys, studio contacts, and the trust department, including through in-person meetings.
Perform month-end accounts receivable close tasks, book revenue according to revenue recognition policies, and update closing schedules.
Make accurate monthly billing adjustments and handle billing questions and discrepancies.
Support the accounts receivable budget process by providing information, identifying variances, and implementing corrective actions.
Conduct monthly training for new agent assistants on trust accounting functions and booking submissions.
Identify and collect past-due balances while maintaining positive relationships with customers and clients.
Support special projects, company initiatives, and process improvement initiatives.
Collect and upload profit statements and update booking and invoicing supplier grids.