Tribal Executive Admin Assistant (35941)

AGUA CALIENTE BAND OF CAHUILLA INDIANS•Palm Springs, CA

3d•Onsite

About The Position

Works under general supervision and direction of the Director of Government Affairs/Public Relations. This role involves screening calls, managing calendars, coordinating travel, maintaining filing systems, drafting correspondence, processing mail, and compiling materials for Tribal Council meetings. The position also requires close collaboration with other ACBCI staff, occasional interaction with public officials, and assistance with monitoring government activities.

Requirements

Type a minimum 50 words per minute
Proficient in Word, Excel and Outlook
Working familiarity with PowerPoint and Microsoft Project
Strong English usage, spelling, grammar and punctuation skills
Excellent organizational ability and sensitivity with confidential information
Excellent interpersonal skills
Familiarity with modern office procedures, methods and computer equipment
Basic mathematical principles
Principles and procedures of filing
Ability to meet schedules and timelines
Requires a high school diploma or GED.
Minimum two years post secondary education; associate or baccalaureate degree preferred.
Minimum of five years office experience preferred, or equivalent combination of education and experience.

Responsibilities

Screen phone calls, delineate and forward to Director or other staff as necessary.
Regularly update Director on daily calls or immediately contact on time sensitive issues.
Maintain and coordinate calendar for department and ACBCI meetings and events.
Arrange and coordinate travel for department staff.
Develop and maintain department filing systems.
Draft and prepare correspondence, as needed.
Review and process department mail.
Compile and copy departmental agenda and associated material for Tribal Council meetings.
Work closely with other ACBCI staff on administrative tasks.
Occasionally interact with public elected officials and their representatives.
Assist with monitoring key activities of tribal, federal, state and local governments.
Assist in other duties as assigned.