Treasury Finance Associate

Institute of Electrical and Electronics Engineers•Piscataway, NJ

2d•Hybrid

About The Position

The Treasury Finance Associate provides financial support for the IEEE Concentration Banking Program and operational support to the Financial Services department. The role primarily supports the Concentration Banking Program by delivering customer service to IEEE Volunteers, researching and responding to questions, and providing guidance about account opening and program processes and procedures. The position works under general supervision and may make most decisions using judgment, experience, and established procedures and policies. It typically reports to a Manager or Senior Manager, Treasury Operations, and has no direct reports. This is a hybrid position requiring three days per week in person at the IEEE Operations Center in Piscataway, New Jersey.

Requirements

High school diploma required.
Strong organizational and analytical skills, with a focus on accuracy and timeliness.
Attention to detail and ability to meet deadlines and metrics.
Technologically savvy, with the ability to seek technology solutions to business challenges.
Strong verbal communication skills and ability to explain Treasury and banking processes and procedures to volunteers and internal staff.
Ability to speak to an audience of up to 25 people.
Strong written communication skills for email communication with Volunteer Treasurers and internal staff.
Strong customer service skills for daily interaction with IEEE Volunteers.
Tact and diplomacy when maintaining relations with banking executives and bank support personnel, including contacts at multiple banks.
Ability to attain results without direct authority over others.
Individuals currently serving on an IEEE board or committee are not eligible to apply.
The position is not budgeted for employer-sponsored immigration support for individuals in F (including CPT and OPT), J, H, L, or O status.

Nice To Haves

Bachelor's degree in Business or Finance, or equivalent experience or equivalent professional experience.
Two to four years of experience in a customer service environment.
Two to four years of experience in an office environment providing administrative support.
Experience with Oracle.

Responsibilities

Provide administrative support for the Concentration Banking Program, including account setup, signer changes, account-opening letters, supply orders and distribution, and setup and maintenance of Coupa and the NGBC Treasury Application.
Close accounts as needed each month and update ConAccount, Oracle, the listserv, and the CB treasurer.
Maintain Concentration Banking email alias logs, databases, account listings, and web pages, and research possible integration options.
Respond promptly to volunteer inquiries.
Print and mail expense and vendor checks; process void-check and stop-payment requests from Accounts Payable; and run quick checks as needed.
Process monthly wire batches.
Provide monthly metrics for Concentration Banking and the Investment Fund.
Update and document processes and procedures for the position.
Work with Strategic Sourcing to review active Concentration Banking cardholders, including verifying current authorization for newly elected treasurers to retain cards.
Review the Treasury Department shared network drive and delete dated and unnecessary files.
Assist with creation and maintenance of the Financial Services website.
Complete special projects as required or requested.
Present and discuss Treasury products and services with IEEE staff and volunteers.
Address banking problems involving payment or receipt timing, Concentration Banking Program reporting requirements, customer service issues, and daily processing, project, or strategic planning matters.