Treasury and Payroll Manager
About The Position
World’s Finest Chocolate does more than make delicious chocolate. Since 1949, we’ve helped our fundraising customers raise over $4,600,000,000! These funds are used to buy playgrounds, pay for reading specialists, purchase musical instruments, fund field trips, and more. Our employees work as a team to support our company’s mission: To Deliver Extraordinary Value with Fun & Purpose. This role will report to the Controller and will oversee cash outflows of the organization, specifically Accounts Payable, Payroll, and Sales and Use Taxes. The role will manage a team that processes and prepares a majority of the day-to-day activity in these areas. This role will serve as the primary point of contact for our banking partners. We are seeking a candidate who can effectively maintain and support existing processes while bringing a continuous improvement mindset to identify opportunities for greater efficiency and enhanced collaboration both within the department and across the organization.
Requirements
- Bachelor’s degree or higher in Accounting strongly preferred
- Experience managing payroll processing and compliance
- Advanced Excel skills
- Proficient in Microsoft Office and ERP systems (e.g. SAP, Oracle, JD Edwards); SAP a plus
- Ability to manage multiple priorities with a sense of urgency and capable of thriving in a fast-paced environment marked by constant change
- Strong written and verbal communication skills with ability to communicate financial data and information
- Experience managing payroll processing and compliance
- Sales and use tax experience a plus
Responsibilities
- Oversee the daily/weekly/monthly treasury needs of the company; monitoring daily cash and line of credit levels based on information updated by others, preparing required borrowing base certificates, approve excess check refund requests
- Maintain the relationship with our banks, including monthly/sometimes weekly borrowing base certificates, coordinating bank audits during the fiscal year, monthly revolver hedging, coordinating bank agreement renewals every few years, and other ad hoc items.
- Cash flow modeling at certain times of year
- Process accurate and timely biweekly salary payroll
- Reconcile payroll prior to transmission and validate confirmed reports
- Manage and ensure deductions and withholdings are correct and submitted
- Ensure outside vendor completes quarterly and year end reporting requirements
- Work with outside provider to make sure time off accruals are correct
- Investigate and respond to employee payroll inquiries and discrepancies
- Support direct report that processes hourly payroll
- Ensure compliance with legal requirements and government reporting regulations and documentation
- Provide any needed payroll information related to renewals or special projects
- Review and verify invoice data entered by direct report and scheduling next check run based on due dates and other requests
- Approve and release purchase requisitions daily
- General Ledger related account reconciliations
- Develop, implement, and maintain AP systems, procedures, and policies
- Oversee sales and use tax by month performed by a direct report
- Review any sales tax legislation change yearly with our tax consultant
- Work with our tax consultant to make sure we are compliant in sales and use tax
- Ensure we have proper jurisdictional licenses
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
