Accounting and Payroll Manager

Transit Valley Country Club • East Amherst, NY

12h

About The Position

Transit Valley Country Club is seeking a highly organized, detail-oriented, and dependable Accounting & Payroll Manager to oversee the Club’s day-to-day accounting functions, including accounts payable, accounts receivable, payroll processing, employee onboarding, and member billing. The role is responsible for maintaining accurate financial records, ensuring timely payments and payroll processing, and supporting the Club’s financial operations. The successful candidate will demonstrate strong accounting and organizational skills, discretion, and professionalism while managing multiple responsibilities in a fast-paced private club environment.

The Accounting & Payroll Manager works closely with the General Manager/COO, Controller, department heads, and administrative team to support financial accuracy, operational efficiency, and compliance with Club policies and procedures. The position is full-time and year-round, primarily Monday through Friday, with scheduling based on Club operational needs. Flexibility may be required during payroll processing, month-end closing, year-end reporting, and other critical accounting periods. Compensation is $26.00–$32.00 per hour, based on experience and qualifications.

Requirements

• Previous experience in accounting, bookkeeping, payroll processing, or a related financial administration role.
• Working knowledge of accounts payable, accounts receivable, and payroll procedures.
• Strong proficiency in Microsoft Excel, Word, and general office software.
• Experience using accounting, payroll, and timekeeping systems.
• Excellent organizational skills and strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet established deadlines.
• Strong communication, problem-solving, and interpersonal skills.
• Ability to work independently and collaborate effectively with department managers and administrative staff.
• Ability to handle sensitive financial and employee information with discretion and confidentiality.
• Dependability and ability to consistently meet payroll, billing, and financial reporting deadlines.

Nice To Haves

• Associate or bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• Three or more years of experience in accounting, payroll, or financial administration.
• Experience in a private country club, hospitality, restaurant, or similar service-oriented environment.
• Familiarity with New York State payroll requirements, tip reporting, and hospitality payroll practices.
• Experience with member billing systems and point-of-sale accounting integration.
• Previous experience managing weekly payroll for a seasonal workforce.

Responsibilities

• Manage accounts payable, including invoice intake, review, coding, entry, approvals, expense allocations, weekly check runs, vendor accounts, statement reconciliation, filing, payment schedules, vendor communications, and year-end 1099 documentation.
• Reconcile bank credit card transactions monthly, clear automatic vendor payments, and verify accounts payable and accounts receivable transactions on the operating bank statement monthly.
• Oversee daily accounts receivable activities and accurately record payments and charges.
• Receive, record, and prepare deposits for member payments, event payments, and other Club revenue.
• Process authorized member account adjustments, credits, refunds, and billing corrections.
• Prepare and process event and banquet billing and coordinate billing for Club programs, activities, golf events, and other member services.
• Assist with preparing and reviewing monthly member statements; research billing discrepancies, monitor outstanding balances, and assist with collection efforts in accordance with Club policies.
• Maintain accurate member account records and supporting documentation, coordinating with Membership, Golf, Food & Beverage, and Events departments to ensure charges are recorded and billed correctly.
• Manage weekly payroll for all Club employees, including reviewing timecards, hours, overtime, and adjustments before processing.
• Verify and reconcile employee tips, gratuities, and service charge distributions with department managers; resolve timecard discrepancies and payroll questions with department heads.
• Coordinate new employee onboarding, collect and process employment and payroll documentation, and establish employee profiles in payroll and timekeeping systems.
• Maintain employee payroll records, including pay rate changes, direct deposit information, and required documentation; process employee separations and final payroll in accordance with applicable requirements.
• Assist with payroll reporting, recordkeeping, and compliance with federal and New York State regulations; maintain confidentiality of employee information and respond to payroll inquiries.
• Assist the General Manager/COO and Controller with accurate financial records, monthly accounting processes, transaction reviews, reconciliations, account reviews, and financial reporting.
• Support preparation of monthly financial statements, departmental reports, and budget comparisons; maintain accounting records in accordance with Club procedures and retention requirements.
• Assist with year-end accounting activities, audits, and financial reviews; identify opportunities to improve accounting processes, internal controls, and operational efficiency.
• Coordinate with outside accountants, payroll providers, and other financial service partners as needed.
• Advise department managers on invoices, payroll, billing, and accounting procedures; maintain communication with Club leadership and the administrative team about outstanding financial matters.
• Assist in developing and maintaining consistent accounting procedures across departments and provide administrative support for financial projects and other operational needs.
• Perform additional accounting and administrative duties as necessary to support the Club.

Benefits

• Paid vacation.
• Health insurance coverage; the Club contributes 75% toward health insurance premiums.
• Dental and vision insurance available.
• 401(k) retirement plan eligibility after one year of employment.
• New York State paid sick leave and other applicable leave benefits.
• Professional and supportive work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed