Treasury Administrative Assistant

Federal Reserve Bank of Philadelphia•Kansas City, MO

24d•Hybrid

About The Position

The Federal Reserve Bank of Kansas City is seeking an Administrative Assistant to join our Treasury Services Division organization. As a member of our team, you will provide administrative support to division executives and other staff including calendar management, coordinating travel arrangements, meeting coordination, event planning support, preparing, reviewing, and editing documents, and completing basic projects of routine to moderate complexity.

Requirements

High school diploma or equivalent
Proficient computer skills including Outlook, Microsoft Word, Excel, PowerPoint, Teams, various internet applications, and email applications
High standards of confidentiality due to possible access to sensitive information
Willingness to perform additional responsibilities unique to the areas the position supports
Strong interpersonal skills including the ability to interact with high profile public contacts and/or external customers
Strong verbal and written communication skills
Excellent customer service and organizational skills
Excellent attention to detail, time management skills, and multi-tasking ability
United States citizenship or lawful permanent resident alien status with at least three or more years of United States residency from the date of legal entry to the United States is required for this position.
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Nice To Haves

Three to five years of administrative assistant experience preferred
Basic project management skills and analytical skills preferred

Responsibilities

Maintains and/or monitors electronic calendar(s), deadlines, and appointments for Officers.
Purchases and manages inventory of supplies.
Manages purchasing card expenditures and timely reconciliations.
Makes travel arrangements for Officers, as well as incoming support for System or external guests to include arranging for hotel accommodations, car rental, airline reservations, and/or other transportation, and filing paperwork for reimbursement, when appropriate.
Serves as primary coordinator host for meetings for Officer and the Division, including, but not limited to, making conference room reservations, dining requests, guest access, and providing assistance during meetings.
Organizes and maintains files of department correspondence and documents and is responsible for adhering to record retention guidelines.
Prepares and proofreads letters, memos, presentations, and reports; ensures proper grammar, spelling, punctuation, and formatting while recommending improvements to written communications.
Develops basic reports and completes projects of average to moderate complexity and priority.
May update and/or maintain information sharing websites and other communication mediums (e.g. Teams, newsletters, video screens, etc.).
Provides back-up support for other administrative assistants as needed and trains less experienced staff on administrative responsibilities.
Completes other unique, department specific duties as assigned.