Top Secret Cleared Travel Specialist

Zantech•Arlington, VA

2d•Onsite

About The Position

Zantech is looking for a talented Travel Specialist to contribute to the success of their upcoming Service Delivery & Resource Allocation Management Support project. This is an onsite role based out of Arlington, VA. The Travel Specialist will play a crucial role in supporting domestic and international travel for Government personnel, preparing travel authorizations and vouchers in accordance with DARPA guidelines and the Joint Travel Regulation (JTR) using the Defense Travel System (DTS). They will also support travel budget management in coordination with Financial Analysts for approximately 30 government travelers and ensure all travel requests are submitted via the contractor travel dashboard at least 14 days (domestic) or 30 days (international) prior to travel. The role requires managing all domestic and international travel for approximately 30 Government personnel, acting as the contract's specialist in DoD travel policy, the Defense Travel System (DTS), and the Joint Travel Regulation (JTR). This individual prepares and processes travel authorizations and vouchers, administers the Government Travel Charge Card (GTCC) program, processes passport and visa applications, and coordinates with the Commercial Ticketing Office (CTO) for GSA City Pair airfares. Given that DARPA conducts international travel several times per year for combatant command engagements, this role carries real compliance risk and requires expertise in the Foreign Clearance Guide (FCG) and international travel requirements. The Travel Specialist prevents compliance failures in travel processing, which can result in the Government refusing reimbursement of travel costs and creating legal exposure under the JTR.

Requirements

Minimum 6 years with direct experience in DoD travel management including DTS operations, JTR interpretation, and GTCC administration
Expert knowledge of the Defense Travel System (DTS) including operations, help desk support, and training others
Expert knowledge of the Joint Travel Regulation (JTR) including interpretation and application to complex travel scenarios
Experience reviewing and processing both manually-prepared and DTS-generated travel vouchers
Experience administering the Government Travel Charge Card (GTCC) program per DoD FMR
Experience processing passport and visa applications for government personnel
Experience researching the Foreign Clearance Guide (FCG) for international travel approvals
Familiarity with Commercial Ticketing Office (CTO) operations and GSA City Pair airfare rates
US Citizenship required
Must possess and Active US Top Secret (TS); must be eligible for SCI access

Nice To Haves

Experience processing Permanent Change of Station (PCS) travel authorizations and vouchers preferred
Associate's or Bachelor's degree in Business Administration, Communications, or related field
DTS Training Certification
DoD Financial Management (FM) travel-related coursework

Responsibilities

Coordinate all domestic and international travel for approximately 30 ACO Government personnel; prepare all travel authorizations and vouchers using DTS in accordance with DARPA guidelines and JTR
Submit travel requests via ACO contractor travel dashboard at least 14 calendar days prior to domestic travel and at least 30 calendar days prior to international travel
Draft and route all required memoranda supporting official travel requests
Achieve 95% error-free submission rate on travel authorizations and vouchers
Administer the GTCC program in accordance with DoD FMR; process passport and visa applications for government personnel traveling internationally
Research Foreign Clearance Guide (FCG) requirements for all international travel destinations; coordinate with CTO for appropriate airfare reservations using GSA City Pair rates
Support monthly travel budget reporting in coordination with Financial Analyst IIIs; maintain travel plan ensuring expenditures do not exceed allocated budget by more than 3% annually
Coordinate combatant command engagement travel several times per year, including complex multi-leg international itineraries