Top Secret Cleared Action Officer

Zantech•Arlington, VA

1d•Onsite

About The Position

Zantech is seeking a talented Action Officer to support a Service Delivery & Resource Allocation Management Support project. This is an onsite role based out of Arlington, VA. The Action Officer will play a crucial role in supporting various administrative and coordination functions, including tracking taskers, managing calendars, coordinating meetings, and preparing briefings and reports. This is a highly visible, entry-level position responsible for ensuring the smooth day-to-day operation of the front office and supporting senior leadership.

Requirements

Minimum 2 years of experience tracking project status, milestones, and actions in a government or professional environment.
Experience tracking action items, milestones, and program status across multiple concurrent priorities.
Proficiency preparing briefings, meeting agendas, and read-ahead packages for senior leadership.
Strong organizational and time-management skills with proven ability to manage calendar de-confliction.
Experience with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) in a professional setting.
Excellent written and verbal communication skills.
US Citizenship required.
Must possess an Active US Top Secret (TS); must be eligible for SCI access.
Bachelor's degree in any field.

Nice To Haves

Experience supporting government senior executives (GS-15 or SES equivalent) preferred.
Familiarity with DARPA or DoD organizational processes preferred.
Bachelor's degree in Business Administration, Communications, Political Science, or a related field.
DAU program management introductory coursework.

Responsibilities

Track and coordinate all ACO taskers, drills, and exercises.
Maintain the Office Director, Deputy Director, and ADPM calendars; manage emails, calls, and messages.
Manage office administrative functions including IT coordination, visitor management, and meeting support.
Support DIRO Program Review preparation.
Support preparation and presentation of briefings and reports up to TS/SCI level.
Track and coordinate 100% of all ACO taskers, drills, and exercises; maintain 98% accuracy in tracking logs and ensure all submissions meet established deadlines.
Maintain ACO Office Director, Deputy Director, and ADPM calendars; create/accept meeting invitations, coordinate visit requests, and de-conflict scheduling across ACO Government personnel.
Manage ACO email, telephone, and fax communications to effectively coordinate schedules; return all calls and messages within 4 business hours.
Coordinate meeting logistics including read-ahead materials, visitor access clearance coordination, and room setup.
Support preparation of briefings and reports up to TS/SCI level under direction of senior analysts.
Track program status, actions, and milestones and provide regular updates to ensure the team is informed and prepared for high-level engagements.
Support DIRO Program Review preparation logistics.
Assist with IT coordination, visitor escort per DARPA policy, and badge/access management tracking.