Travel & Expense Processor

Trident Consulting Inc•Aliso Viejo, CA

13h•Hybrid

About The Position

The Travel & Expense Processor will support the Disbursements Manager in administering and managing employee travel and expense reimbursement activities. This role is responsible for reviewing and approving employee expense reports, ensuring compliance with company policies, assisting with reporting and analysis, and providing support to employees regarding expense management processes.

Requirements

High School Diploma or equivalent required.
Minimum 2 years of Travel & Expense reimbursement processing experience.
Hands-on experience using SAP Concur for expense management and approvals.
SAP Concur Expense Management
Concur Reporting
Microsoft Office Suite: Excel, Word, Outlook, PowerPoint
Strong attention to detail.
Excellent organizational skills.
Strong written and verbal communication skills.
Ability to interact professionally with employees at all organizational levels.
Customer-service-oriented mindset.
Ability to manage multiple priorities and deadlines.

Nice To Haves

Bank of America GRAM Reporting
Corporate travel and expense administration experience.
Finance, Accounting, Accounts Payable, or reimbursement processing background.
Compliance-focused expense review experience.
Experience working in healthcare, medical device, pharmaceutical, or other regulated industries.

Responsibilities

Review and approve employee expense reports submitted through SAP Concur.
Ensure compliance with Company Travel & Expense Policy and AdvaMed Compliance Guidelines and Policies.
Verify accuracy and completeness of expense documentation.
Identify policy violations, missing receipts, and reimbursement discrepancies.
Communicate with employees regarding corrections, exceptions, and supporting documentation requirements.
Assist with travel and expense spend reporting.
Generate and analyze expense-related reports.
Support reporting activities using SAP Concur Reporting and Bank of America GRAM Reporting System.
Monitor spending trends and identify irregularities.
Respond to employee inquiries regarding expense reimbursements.
Assist employees with expense report submissions and policy interpretation.
Collaborate with Finance and Accounting teams to resolve reimbursement issues.
Maintain accurate records and audit trails.
Ensure adherence to financial controls and reimbursement procedures.
Support internal and external audits related to travel and expense activities.