Travel Coordinator

Coulson Aviation • Port Alberni, BC

57d

About The Position

Help keep our teams moving by coordinating efficient, well-organized travel across the organization.

Join our team in Port Alberni, BC, and work closely with operations, project teams, and vendors to ensure travel is efficient, cost-effective, and responsive to changing business needs while providing reliable support to employees before and during travel.

Requirements

• 3–5 years of experience coordinating corporate or high-volume travel arrangements.
• Experience managing international travel logistics, including visas, documentation, and vendor coordination.
• Experience tracking travel expenses and supporting cost reporting or reconciliation.
• Proficiency using travel booking systems and online reservation platforms.
• Knowledge of international travel regulations and visa requirements.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with expense management or reporting systems.
• Strong scheduling, logistics coordination, and organizational skills.
• Ability to multitask, work under pressure, and manage urgent changes.
• Excellent communication and interpersonal skills.
• Customer-service oriented mindset with strong problem-solving and decision-making skills.
• High attention to detail, professionalism, and discretion when handling sensitive information.

Responsibilities

• Coordinate domestic and international travel bookings including flights, hotels, and ground transportation.
• Prepare accurate itineraries aligned with operational schedules and project timelines.
• Ensure all bookings comply with company travel policies, approvals, and budgets.
• Provide guidance to employees regarding travel procedures, documentation, and approvals.
• Liaise with airlines, hotels, travel agencies, and transportation providers to secure competitive rates and resolve issues.
• Maintain strong vendor relationships to support flexible travel arrangements.
• Track travel expenses and maintain accurate records for reconciliation and reporting.
• Provide travel cost summaries and identify opportunities for savings and improved efficiency.
• Coordinate travel documentation including passports, visas, and insurance.
• Monitor travel advisories and ensure traveler safety protocols are followed.
• Work with operations and project teams to align travel schedules with deployments and training.
• Provide real-time support to employees during travel disruptions or emergencies.
• Serve as the primary point of contact for travel-related questions and issue resolution.

Benefits

• Company-paid benefits and a 5% matching pension plan.
• Opportunity to support global travel coordination and operational programs.
• A role that directly supports organizational efficiency and employee travel experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed