Travel Coordinator - (13338)

InGenesis • San Antonio, TX

62d • Remote

About The Position

We are currently seeking an Travel Coordinator to join our team. In this role, you will be responsible for coordinating travel arrangements for corporate and contract staff. This position will process travel expenses and validate them for payment purposes. The Travel Coordinator will require a “hands-on” mentality to meet the needs of the InGenesis travelers within the confines of the Travel and Expense Reimbursement Policy. This position is fully remote. This position is dependent on contract award.

Requirements

• High School diploma, BS degree in Business or Accounting preferred.
• Concur experience a plus.
• Minimum 2-4 years related accounting/accounts payable /expense reporting experience.
• Proficient in Excel.
• Intermediate proficiency with Microsoft Office Products.
• Excellent interpersonal and written communication skills.
• Strong attention to detail.
• Ability to handle conflict.
• Ability to work independently with excellent planning and organizational skills.
• “Team” player who can interact well with all employees.
• Proven ability to complete tasks with constrained deadlines.
• Ability to work independently, manage time effectively, and meet deadlines in a fully remote environment.
• Strong written and verbal communication skills using phone, email, and virtual collaboration tools.
• Detailed-oriented and reliable, with a commitment to accuracy, confidentiality, and quality standards.

Nice To Haves

• BS degree in Business or Accounting preferred.
• Concur experience a plus.

Responsibilities

• Manage and effectively navigate the Concur System
• Review expense reports for InGenesis employees, comparing details and supporting Travel and Expense Reimbursement policy and making an independent judgment based on the first review of the expense report which may lead to approval/denial of submitted expenses.
• Resolve issues directly with employees and/or their managers related to non-compliant expense and travel reimbursement submissions.
• Manage the Expense Reimbursement process and related tools on a day-to-day basis including maintaining and administering, coding, and being a specialist with the concur system.
• Assist in developing and administering training to employees in the proper utilization of the Expense Management process.
• Maintain accurate records for monthly reconciliations and intercompany billings where required.
• Compile, analyze, and report expense reimbursement data to assess accuracy, completeness, and conformance to standards and policies.
• Perform other duties as assigned or needed to meet the needs of the department/organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED