Travel Coordinator

Nightwing•Dulles, VA

3d•Onsite

About The Position

Nightwing provides technically advanced full-spectrum cyber, data operations, systems integration and intelligence mission support services to meet our customers’ most demanding challenges. Our capabilities include cyber space operations, cyber defense and resiliency, vulnerability research, ubiquitous technical surveillance, data intelligence, lifecycle mission enablement, and software modernization. Nightwing brings disruptive technologies, agility, and competitive offerings to customers in the intelligence community, defense, civil, and commercial markets. Nightwing is seeking a cleared and experienced Travel Coordinator in the Fairfax VA area. The Travel Coordinator is responsible for tracking the program’s deployment schedule(s) and arranging safe, cost-efficient airfare for all program team members while being compliant with the “Fly America Act” and program policies. The Travel Coordinator makes scheduling recommendations to create efficiency, value and economies of scale. Other responsibilities include creating and tracking Electronic Clearances and reconciling the monthly corporate airfare credit card. The Travel Coordinator may initiate Visa/passport requests, create official correspondence cables, e-memos, and responds to emails coordinating field itineraries.

Requirements

Ability to plan, research and arrange/booking travel airfare itineraries per program TDY schedule and IAW policies and procedures.
May be required to make flight alterations after business hours.
Adjusts airfare itineraries for members already deployed.
Tracks schedule and adjusts TDY’s accordingly, as the sequence of destinations can and do change frequently.
Possesses excellent communication skills verbally and by email.
Advises/recommends travel airfare itineraries for the customer.
Provides airfare cost savings to the program and customer.
Conducts/participates in monthly reviews and identifies cost per project reporting.
Use Customer and program databases and spreadsheets to record, track, report travel related information, schedules, cost data etc.
Submits and tracks requests for VISAs and passports.
Creates Electronic Country Clearances (eCC) for each country of destination for each team member prior to their deployment.
Tracks all eCCs to ensure approval from post.
Mitigates any countries’ eCC concerns, and communicates such concerns to senior leadership in a timely manner.
Escalates eCC approval delays to the appropriate Project Officer based on region to expedite approval.
Continually maintains a global geopolitical awareness of all countries and their current conditions.
Assemble and assist in reconciliation of accounting of travel related expenses/accounting.
Must be a US Citizen and have an active TS/SCI clearance with polygraph from day one of employment and be crossover eligible.

Nice To Haves

Experience scheduling and managing OCONUS travel requirements
Knowledge of government travel policies and procedures
Strong communication skills

Responsibilities

Tracking the program’s deployment schedule(s) and arranging safe, cost-efficient airfare for all program team members while being compliant with the “Fly America Act” and program policies.
Making scheduling recommendations to create efficiency, value and economies of scale.
Creating and tracking Electronic Clearances.
Reconciling the monthly corporate airfare credit card.
Initiating Visa/passport requests.
Creating official correspondence cables, e-memos, and responding to emails coordinating field itineraries.
Planning, researching and arranging/booking travel airfare itineraries per program TDY schedule and IAW policies and procedures.
Making flight alterations after business hours.
Adjusting airfare itineraries for members already deployed.
Tracking schedule and adjusting TDY’s accordingly, as the sequence of destinations can and do change frequently.
Advising/recommending travel airfare itineraries for the customer.
Providing airfare cost savings to the program and customer.
Conducting/participating in monthly reviews and identifying cost per project reporting.
Using Customer and program databases and spreadsheets to record, track, report travel related information, schedules, cost data etc.
Submitting and tracking requests for VISAs and passports.
Creating Electronic Country Clearances (eCC) for each country of destination for each team member prior to their deployment.
Tracking all eCCs to ensure approval from post.
Mitigating any countries’ eCC concerns, and communicating such concerns to senior leadership in a timely manner.
Escalating eCC approval delays to the appropriate Project Officer based on region to expedite approval.
Continually maintaining a global geopolitical awareness of all countries and their current conditions.
Assembling and assisting in reconciliation of accounting of travel related expenses/accounting.