Travel Coordinator, YOLA National Festival

Los Angeles Philharmonic Association•Los Angeles, CA

6d•$25 - $25•Hybrid

About The Position

The Travel Coordinator the YOLA National Festival is a part-time, seasonal position with in-person responsibilities from July 31- August 11th , in Los Angeles, CA, with remote work beginning in March of 2026 through July 31st of 2026; hours performed will range from approx. 25-29 hours/week between March-June and average to 15-20 hours between June-August. The Travel Coordinator will work in a team of two in tandem with the Senior Artistic Manager, YOLA National Project Coordinator and the Culture and Residential Life Director to arrange, manage and develop plans for all travel and accommodations before, during and after the festival.

Requirements

Excellent organizational, analytical, written, and verbal communication skills
Detail- oriented with strong interpersonal skills and a desire to work on a highly collaborate, intrinsically motivated team
Experience making travel arrangements
Experience working with young people from ages 12-18+
Experience with being self-directed and working remotely, managing project timelines and goals
Experience developing youth focused programs and building systems to achieve programmatic goals
Previous administrative and self-governed project management experience
Excellent problem-solving skills and a solutions-oriented approach to challenges
Ability to prioritize workload, efficient and effective worker
Ability to work in a fast-paced environment in a self-directed way
Fluency in all Microsoft suites components and remote working tools (Slack, Google, Zoom, etc.)
Ability to work effectively and respectfully with a wide range of constituencies in a diverse community

Nice To Haves

Fluency in both spoken and written Spanish is preferred but not required

Responsibilities

Facilitate distribution of Travel Stipends to Families, Musicians, Faculty and Staff.
Communicate with Families and Student Participants about their travel arrangements and answer basic questions about the festival.
Assist in Securing all travel arrangements for YOLA National Faculty, Staff and Student participants during the festival using Pacific Coachways bus company or otherwise
Collaborate with CRLD and ensure travel procedures and policies are clearly communicated with the YNF team.
Act as the primary point of contact for all YOLA National Festival Travel Needs
Engage in weekly check-ins with the Senior Artistic Manager, YOLA National Project Coordinator and CRLD
Work with the other Travel Coordinator closely to ensure all work has been covered appropriately to all various destinations
Support with mapping out best travel routes, load-in and load-out locations and procedures and communicating this to vendors and festival participants
Ensure all YOLA National Faculty, Staff and Student Participants have arrived successfully to Los Angeles, and have arrived to our host Los Angeles Based Campus (TBD)
Actively problem solve and communicate any travel issues that come up suddenly
Execute with the CRLD all previously made travel plans and procedures, and assist to ensure all necessary parties have made it to each destination
Be available to problem solve any travel issues that may arise
Serve as the primary point of contact for all YOLA National Festival Travel needs.
In an emergency, create arrangements for any YOLA National Faculty, Staff or Student Participant to return home.
Engage in daily check-ins with the YOLA National Manger and CRLD
Ensure that each YOLA National Faculty, Staff and Student Participant has arrived home safely
Collect all receipts of expenses that YOLA National Faculty, Staff and Student Participants may have incurred and submit in an organized fashion to the YOLA National Project Coordinator.
Participate in any debrief sessions held by the YOLA National Team