Travel Assistant

O'Reilly Auto Parts • Headquarters, KY

1d

About The Position

Provide direct support to team members for business travel arrangements in accordance with the Travel and Internal Events Policy. Includes performing all related tasks that are created from these travel arrangements. Responsible for processing department invoices and ensuring timely payments.

Requirements

• High school diploma or equivalent (GED)
• Flexible scheduling with the availability to work weekends as needed
• Advanced Word, Excel and database skills
• Excellent verbal and written communication skills with an emphasis on delivering great customer service
• Excellent time management with the ability to multi-task
• Strong detail orientation with a focus on organization
• Ability to work well in a fast-paced environment

Nice To Haves

• Experience in meeting or event planning
• Contract and negotiation skills
• Advanced Sabre computer reservation system experience
• Continuing education in the travel industry related to applications for corporate travel and meeting planning

Responsibilities

• Assist with booking company travel arrangements (commercial airline flights, hotel, and rental car reservations) as outlined in the company’s travel policies and guidelines.
• Determine the most efficient and cost-effective means of business travel by researching and reviewing travel requests, meeting both time constraints and expense control guidelines.
• Work closely with department heads and executive committee members for guidance on out of policy situations.
• Support the department by booking travel and providing support to various departments throughout the company.
• Assist other areas of the department which may include Company plane flights manifest, passengers’ itineraries with accommodations and International travel.
• Research hotels in new markets for team member use. This includes negotiation of discounted rates and establishing a payment method (i.e. CLC lodging, Control Pay, Direct Bill, etc.) while adhering to the legal contracting process.
• Reconcile, process, and submit on-time payments for accuracy, ensuring proper financial coding for all daily, weekly, bi-weekly and monthly billing statements and invoices.
• Submits information to Finance Department for allocation to accounting units.
• Communicates billing discrepancies with all vendors for resolve of issues.
• Assist with the company Leadership Conference as needed.
• Assist with special projects as directed by department management.

Benefits

• Competitive Wages & Paid Time Off
• Stock Purchase Plan & 401k with Employer Contributions Starting Day One
• Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
• Team Member Health/Wellbeing Programs
• Tuition Educational Assistance Programs
• Opportunities for Career Growth

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED