Travel Assistant

DFI Resources • Austin, TX

14d • Onsite

About The Position

The Travel Assistant works directly with the Travel Manager providing essential administrative support to all travel operations. This includes updating multiple calendars for key stakeholders and ensuring information is accurate and current. The ideal candidate has exceptional attention to detail, is capable of accurately and efficiently following direction, and has the confidence to work independently and on behalf of the Travel Manager when needed.

Requirements

• High School Diploma required
• 2 -5 years of Executive or Personal Assistance experience for a high net worth or C-Suite Individual with heavy travel responsibilities & calendaring duties
• Must possess a “24/7 mindset”, having the ability to stay adaptable and responsive to urgent needs, schedule changes, and operational demands
• Must be highly proficient with in Outlook, Outlook Calendar, G-Suite, Excel, Word, and other Microsoft programs
• Clear, efficient, and accurate communication skills
• Ability to thrive in a fast-paced environment while efficiently managing records and adapting to ever-changing logistics.
• Exceptional interpersonal and communication skills; positive attitude
• Dependability, integrity and regular use of discretion and independent judgment
• Practices and encourages security and confidentiality of all sensitive information
• Excellent knowledge of general office procedures
• Excellent time management skills: ability to organize and coordinate multiple projects with available resources
• Ability to always maintain a high level of strict confidentiality and professionalism
• Possess a valid driver’s license with a good driving record

Nice To Haves

• College Degree preferred and/or any combination of education, training, and experience that demonstrates the ability to perform the duties of the position
• Prior experience working for a high-net-worth client
• Experience or familiarity with booking and managing transportation with private jet/ aviation companies
• A background in private estate, luxury hospitality, or in a similar industry

Responsibilities

• Ensures that all schedules, travel calendars, and documents are coordinated and accurate
• Maintains and organizes all logistical records and documentation for travel scheduling and planning
• Accurately and effectively communicates travel logistics to key stakeholders
• Responsible for all travel-related accounting and financial record-keeping
• Supports the Travel Manager in overseeing flight planning and coordination in partnership with a contract aviation management company
• Facilitates booking and coordination of ground transportation and rental vehicles for staff and family needs
• Maintains positive relationships with vendors
• Maintains awareness of world events and weather that may affect travel plans
• Be able and willing to provide occasional after-hours coverage in instances of travel delays, cancellations, or other unexpected changes to travel plans

Benefits

• Competitive salary and performance based bonus program
• 100% employer paid medical, dental, and vision insurance for employees and their dependents (with participation in our Wellness Incentive Program)
• 401(k) + match
• Generous vacation and personal time off allowance
• Charitable donation matching program
• Training and development opportunities
• Programs and activities to encourage a balanced lifestyle

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED