Travel and Meetings Coordinator (Contract Talent)

Robert Half•San Ramon, CA

About The Position

Robert Half is seeking a Temporary Travel & Meetings Coordinator (Contract Talent) to support global travel and meetings operations. This role supports Robert Half and Protiviti employees by ensuring a seamless travel and meeting experience. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, high-volume environment.

Requirements

Associates degree preferred.
2+ years of administrative, coordination, or travel/meetings experience preferred.
Experience supporting travel bookings within a corporate travel platform (e.g., Concur, Neo or Egencia), including air, hotel, and car reservations, preferred.
Strong Microsoft Office skills (Excel, Word).
Excellent organization, communication, and attention to detail.
Customer-service oriented with the ability to multitask in a fast-paced environment.

Responsibilities

Support booking of employee and consultant travel (air, hotel, car, rail).
Review travel for policy compliance; coordinate and escalate exceptions.
Coordinate direct billing and payment solutions (BTA, virtual cards).
Support meetings logistics (registration links, attendee lists, approvals, manifests, spend tracking).
Identify cost-saving opportunities for meeting travel.
Manage shared mailboxes; respond to inquiries and research requests.
Coordinate traveler requirements with vendors and communicate details to attendees.
Maintain daily, weekly, and monthly reports.
Provide ad hoc reporting as needed and ensure data accuracy.
Reconcile BTA transactions (employee, consultant, virtual cards).
Partner with Accounts Payable for coding and processing.
Support reconciliation of meeting airfare and expenses.