Travel and Expense Specialist II

Florida Gulf Coast University • Lexington, MA

1d

About The Position

The Travel and Expense Specialist II supports the university’s travel and expense program by ensuring the accurate, timely, and compliant processing of travel-related transactions. This position provides training and guidance to employees on travel policies and reimbursement procedures, resolves complex issues, and supports continuous improvement of travel and expense processes while ensuring compliance with university policies and procedures. FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with others and drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation, accountability and mutual respect, you will find a good home here.

Requirements

• High school diploma and six years of full-time experience directly related to the job functions.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Outlook).
• Experience with general accounting procedures.
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Nice To Haves

• Bachelor's Degree from an accredited institution in Accounting, or closely related field.
• Two years of travel support experience.
• Accounting experience in a higher education setting.
• Experience with Workday.

Responsibilities

• Processes, reconciles and audits travel, including travel card (T-card) transactions, personal reimbursements and ad hoc travel requests.
• Identifies errors or missing documentation and works with faculty, staff, and students to resolve issues.
• Maintains records for the travel card program, including issuance, transaction tracking, reconciliation, employee separation clearance and documentation verification.
• Ensures timely and accurate reporting for audit readiness.
• Researches and responds to all travel and expense reimbursement inquiries, providing clear and timely communication on status updates, required changes and resolution of discrepancies.
• Audits, processes, and records refund transactions in accordance with policy.
• Serving as back-up for bi-weekly settlement runs, including printing, distributing and tracking of checks and electronic payments.
• Assists manager in facilitating training sessions for faculty, staff and students regarding travel policies, T-card usage and reimbursement procedures.
• Assists in developing job aids, videos and documentation to support self-service across departments.
• Prepares reports and identifies trends, misuse, exceptions, and areas for operational improvement.
• Builds and maintains effective relationships with internal and external stakeholders to support the coordination of financial processes and timely resolution of issues.
• Supports cross-functional efforts to enhance system efficiency and streamline expense processes, assisting with implementations, system enhancements or special projects as assigned.
• Stays current on institutional financial policies and communicates updates, including periodic reconciliation reminders to cardholders and department liaisons to ensure compliance.
• Processes, codes and posts routine accounting transactions such as travel reimbursements, invoices, ad hoc requests, t-card charges, etc.
• Assists with year-end closing process.
• Assists with maintenance of the accounts payable procedure manual.
• Performs other job-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED