Travel and Events Specialist

Kaeser Compressor, Inc.•Fredericksburg, VA

12d•$45,000 - $55,000•Onsite

About The Position

Kaeser Compressors, Inc. is seeking a high-energy Travel and Events Specialist to drive facility operations and maintain a professional office environment. This role involves overseeing travel arrangements, managing meeting necessities, and serving as a trusted subject matter expert for events. The specialist will have high autonomy in managing complex details and ensuring a "WOW" office experience.

Requirements

Prior experience in logistics coordination, office operations, or corporate event planning
Strong judgment and organizational skills, particularly regarding budget and policy compliance
Confident, upbeat public speaker comfortable emceeing and hosting diverse corporate groups
Calm and professional under pressure; able to shift quickly from back-end planning to front-facing hosting
Reliable and punctual with a commitment to maintaining a guest-ready facility at all times

Responsibilities

Arrange travel logistics for employees, including domestic and international airfare, accommodations, ground transportation, and travel itineraries.
Monitor, track and reconcile travel and event related expenses to ensure policy compliance and cost-effectiveness.
Lead the planning, coordination, and execution of company events, conferences, and training programs, including internal and external venues.
Source and negotiate vendor contracts while designing event flow, run-of-show, and floor plans to ensure seamless event delivery.
Travel to and manage events on-site, serving as the lead point of contact to ensure smooth execution and resolution of any real-time issues.
Operates as a subject matter expert with high autonomy, independently managing the end-to-end event and travel lifecycle while providing regular status reports to the Manager.
Collaborate cross-functionally with internal departments to ensure event alignment with company goals.
Communicate proactively with the Front Desk and other stakeholders regarding event logistics, special accommodations, and updates.
Collect feedback from stakeholders and attendees to evaluate event success, prepare reports, and suggest improvements for future events based on findings.
Manage virtual/hybrid event platforms and streaming logistics when applicable.