Transportation Time and Attendance Coord.
About The Position
Join a Mission That Moves Richmond GRTC is deeply connected to the communities we serve, offering opportunities to shape the future of public transit through innovative service designs, major capital projects, and a growing regional network. Every day, our work powers more than 30,000 transit trips and supports mobility for people across the region. With new routes, expanded connections, and a second bus rapid transit line under development to complement the Pulse, our ITDP Bronze Medal-winning flagship system, GRTC continues to play a central role in regional mobility. Joining GRTC means being part of a mission-driven team with the chance to make a lasting impact on how people move and connect. SUMMARY: Reporting to the Director of Transportation or designee, the Transportation Time & Attendance Specialist plays a vital role in supporting accurate, timely, and compliant payroll and attendance processing for the Transportation Department. This position works closely with the Transportation Time & Attendance Coordinator to assist with daily timekeeping activities, payroll validation, attendance tracking, and employee inquiries. The Specialist serves as a key back-up to the Coordinator and helps ensure continuity of payroll operations during absences, peak processing periods, or special projects. This role is well-suited for entry-level candidates or recent graduates seeking exposure to transit operations, labor agreements, payroll systems, and enterprise resource planning (ERP) environments, with opportunities for skill development and career growth. This is a part-time opportunity that is anticipated to work a minimum of 29 hours weekly. Additional hours may be periodically required. The hours will be performed during regular business hours, 8:00 am - 4:30 pm. The flexibility to work weekends is required.
Requirements
- Associate’s or Bachelor’s degree in Business Administration, Accounting, Finance, Human Resources, Transportation, Public Administration, or a related field preferred.
- Entry-level candidates and recent graduates are encouraged to apply.
- Prior experience with payroll, time and attendance, scheduling, HR administration, or data/reporting functions is a plus but not required.
- Relevant internships, academic coursework, projects, or administrative experience involving data analysis, reporting, coordination, or process support may be considered in lieu of direct payroll experience.
- Experience or exposure to a unionized, public-sector, or operations-focused environment is helpful but not required.
- Strong understanding of payroll practices, timekeeping rules, and leave administration.
- Familiarity with collective bargaining agreements and how they apply to payroll and attendance.
- High attention to detail with the ability to analyze and reconcile data accurately.
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and database systems.
- Strong organizational and time management skills, with the ability to manage multiple priorities and meet strict deadlines.
- Effective communication and interpersonal skills to interact with operators, supervisors, and staff across multiple departments (Finance, HR, Operations).
- Ability to maintain confidentiality of sensitive payroll and personnel information.
- Adaptability to new systems and processes, including support for ERP implementation and ongoing system use.
Responsibilities
- Assist in maintaining daily operator payroll records in HASTUS, including accurate entry, review, and validation of work hours and pay codes.
- Support verification and reconciliation of time and attendance data prior to bi-weekly payroll processing.
- Track and help process attendance, vacation, sick leave, personal time, FMLA, and other leave categories.
- Review leave requests and time discrepancies; escalate issues to the Coordinator, supervisors, or management as appropriate.
- Assist with calculating and processing pay adjustments, exceptions, and corrections in coordination with Finance and Payroll.
- Monitor payroll reports and error logs; help prepare summaries, reconciliations, and supporting documentation.
- Maintain organized attendance and payroll records, including leave documentation and attendance policy tracking.
- Respond to routine employee questions regarding timekeeping, leave balances, and payroll matters; refer complex issues as needed.
- Support compliance with collective bargaining agreements, work rules, and agency policies related to payroll and attendance.
- Prepare standard daily, bi-weekly, and ad-hoc reports to support Transportation leadership.
- Serve as a backup to the Transportation Time & Attendance Coordinator to ensure payroll continuity and coverage.
- Provide administrative and analytical support related to payroll operations, data validation, and labor agreement administration.
- Assist with testing, training, and ongoing support related to timekeeping systems and the agency’s ERP implementation.
- Maintain confidentiality of payroll and personnel data and comply with agency records management policies.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
