Transportation Supervisor 1 (NY HELPS)

Stony Brook University•Stony Brook, NY

11d•Onsite

About The Position

The Transportation Supervisor 1 (NY HELPS) position involves planning and scheduling daily work assignments for vehicles, preparing and maintaining various operational records, and supervising transportation staff. This role is crucial for ensuring efficient fleet operations, including vehicle utilization, maintenance scheduling, and staff management. The position requires a valid NYS Commercial Driver's License Class B with specific endorsements and adherence to federal and state transportation regulations regarding drug and alcohol testing. This is a full-time, essential position within the NY HELPS Program, offering a path to competitive status.

Requirements

Must have taken and passed the specific job related Civil Service Exam and be reachable on the appropriate Civil Service list.
To qualify for this position through the NY HELPS Program: Either 1. Current New York State Employee and have one year of permanent non-competitive service as a Motor Vehicle Operator or Bus Driver; OR 2. Three years of experience in the management or supervision of fleet operations or daily dispatching of motor vehicles from a pool of at least 30 vehicles; OR 3. Six years of experience overseeing the maintenance of motor vehicles and keeping records and reports of that maintenance from a pool of at least 30 vehicles.
Must have, keep and maintain a valid NYS Commercial Driver's License Class B with Passenger and Air Brake endorsements.
Must be able to be 19A certified as required by New York State DMV.
Must have a motor vehicle record which is free from major violations or a pattern of repeat violations.
Appointment will be contingent upon proof of identity and eligibility for employment and successful completion of pre-employment testing for controlled substance use.
Must comply with the Omnibus Transportation Employee Testing act (drug and alcohol testing).

Nice To Haves

One year of experience as a Bus Driver.
One year of experience supervising staff.
Certified New York State 19A Examiner.

Responsibilities

Plan and schedule the daily work assignments of vehicles.
Prepare and maintain records of vehicle utilization, gas and oil consumption, mileage reports, and work orders.
Review drivers’ reports of vehicle malfunctions and schedule repairs and routine services.
Supervise the transportation staff, scheduling normal and overtime work assignments, monitoring time and attendance, and preparing performance evaluations.
Coordinate para-transit transportation and accident support.
Reserve vehicles for use by other University departments and outside organizations and coordinate billing.
Coordinate with outside vendors for service requests.
Conduct courses in motor vehicle accident prevention and proper safety procedures.
Ensure proper distribution of employee paychecks.
Dispatch drug and alcohol testing and arrange/monitor driver overtime.
Keep an inventory of all supplies and order additional supplies as needed.
Monitor, log and arrange for fuel deliveries.
Perform necessary fuel tank inspections.
Assist in maintaining 19-A records for the New York State Motor Vehicles Department.
Schedule normal and overtime work assignments for all drivers daily, weekly, and for charters.
Utilize University software systems (SBU CAD/AVL, on-demand Transit Systems, SBU Fuel Station software) for dispatching vehicles, supervising operations, and monitoring fuel.
Confer with mechanics to coordinate scheduling of required repairs and routine service.
Track and coordinate required vehicle inspections.
Perform other duties or projects as assigned.