Transportation Specialist
About The Position
The Transportation Specialist oversees the daily operations of bus shop mechanics, bus drivers, car drivers, and administrative staff to ensure safe and efficient student transportation. The position coordinates with Central Office administration, building-level administrators, parents, students, and cocurricular advisors to schedule trips and address operational issues, disciplinary matters, crisis responses, and unforeseen transportation needs. The specialist may prepare and present departmental information to the Board and public, and designs and delivers professional development and training. The role assists with budgeting and procurement, oversees bus and route safety, develops transportation systems and procedures in accordance with School Board policies and state requirements, and manages inventory and preventive maintenance. It also involves monitoring weather and road conditions and coordinating transportation schedule updates and timely notifications to staff and families. The position recruits, trains, supervises, and supports transportation personnel, resolves conflicts, and promotes a positive departmental culture. The position is a 12-month contract with a stated salary of $60,000 per year. The pay is a set rate funded temporarily; annual contract renewals depend on the position's necessity, budget, and divisional needs. The position reports directly to the Assistant Superintendent for operational duties and works under the supervision of the Director of Operations. Performance is evaluated annually.
Requirements
- Minimum of an Associate’s Degree preferred or three years of job-related experience.
- Current Virginia Operator's License properly issued to operate a school bus.
- Ability to supervise transportation operations.
- Ability to perform budgeting, recordkeeping, and purchasing duties efficiently.
- Ability to meet local and state standards for driving record checks.
- Ability to interpret and apply state laws, local policies, and administrative procedures.
- Ability to maintain confidentiality and establish and maintain effective working relationships with others.
- Ability to organize tasks, manage priorities, and communicate effectively.
- Ability to manage frequent interruptions, meet deadlines, and adapt to schedule changes resulting from special student activities, early dismissals, and other circumstances.
- Ability to sit or stand for extended periods; reach, bend, and stoop; move throughout the bus and office space; and lift up to 50 pounds unassisted.
- Must meet the requirements of the annual DOT physical, follow instructions, and complete tasks efficiently.
- Ability to read and hear directions, maintain safety in stressful situations, remain calm during emergencies, and make timely, critical decisions.
Nice To Haves
- Previous transportation supervisory experience is strongly preferred.
Responsibilities
- Assist in budget preparation and procurement decisions aligned with departmental goals.
- Collaborate with principals and activity sponsors to coordinate special trips and address student discipline issues.
- Conduct regular inspections of buses and routes, particularly during inclement weather.
- Conduct regular meetings with bus drivers to communicate policies, procedures, and expectations.
- Coordinate annual bus inspections with the Transportation Department and Virginia Department of Education.
- Develop and implement transportation systems in accordance with School Board policies, Virginia Department of Education regulations, and state laws.
- Develop procedures for the safe handling of hazardous materials used by the Transportation Department.
- Maintain safety standards in compliance with state requirements and applicable insurance regulations.
- Manage inventory and budgetary needs while ensuring compliance with fiscal guidelines.
- Monitor weather and road conditions, communicate with weather stations and local officials, make recommendations regarding fog delays and other weather-related schedule changes, and coordinate timely notifications to staff and families.
- Organize employee recognition events and promote a positive departmental culture aligned with the school division’s mission and vision.
- Oversee a comprehensive preventive maintenance program for school buses.
- Provide in-service training to strengthen staff knowledge and skills.
- Recruit, train, and supervise transportation personnel and make recommendations regarding their employment status.
- Resolve conflicts involving drivers, parents, administrators, and students.
- Perform other duties as assigned by the Assistant Superintendent or their designee.
- Oversee daily operations of bus shop mechanics, bus drivers, car drivers, and administrative staff.
- Coordinate transportation matters with Central Office administration, building-level administrators, parents, students, and cocurricular advisors, including crisis responses and unforeseen transport needs.
- Prepare and deliver departmental information to the Board and public when necessary.
- Design and conduct professional development and training sessions.
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What This Job Offers
Career Level
Manager
Education Level
Associate degree
