Transportation Invoicing & Support Specialist

Do it Best•Fort Wayne, IN

34d•Onsite

About The Position

The Transportation Invoicing & Support Specialist plays a critical role in ensuring accurate, timely, and compliant processing of transportation invoices. This position audits freight bills against contracted rates, shipment documentation, and Transportation Management System (TMS) data; identifies billing discrepancies; resolves exceptions with carriers and internal stakeholders; and supports accurate carrier payment. The role also contributes to cost control by identifying duplicate charges, incorrect rates, accessorial discrepancies, and other opportunities to prevent transportation overpayments.

Requirements

Knowledge of freight billing, transportation rates, fuel surcharges, accessorial charges, and carrier invoicing practices.
Strong analytical and mathematical skills with the ability to identify discrepancies and validate transportation charges.
Proficiency in Excel and Microsoft Office, including the ability to organize and analyze large data sets.
Ability to work within TMS, ERP, Accounts Payable, and freight payment applications.
Strong attention to detail and ability to maintain a high level of accuracy when processing financial transactions.
Ability to interpret carrier contracts, rate agreements, tariffs, and supporting shipment documentation.
Excellent written and verbal communication skills to work effectively with carriers and internal stakeholders.
Strong problem-solving and investigative skills with the ability to resolve invoice discrepancies efficiently.
Ability to multi-task, prioritize workload, and meet strict processing and payment deadlines.
Strong organizational skills and attention to detail.
Ability to collaborate cross-functionally with Transportation, Supply Chain, Finance, Accounts Payable, and external partners.
Commitment to identifying cost-saving opportunities and continuously improving freight audit and payment processes.

Nice To Haves

Associate or Bachelor's degree in Business, Accounting, Finance, Supply Chain Management, Logistics, or a related field.
2+ years of experience in freight audit and payment, transportation, logistics, accounts payable, or a related field is preferred.
Experience working with a Transportation Management System (TMS), ERP, or freight payment platform is a plus.

Responsibilities

Audit freight invoices for accuracy against contracted rates, shipment records, purchase orders, bills of lading, and TMS data.
Validate linehaul, fuel surcharge, accessorial, detention, and other transportation charges prior to payment.
Identify duplicate invoices, incorrect rates, unsupported charges, and other billing discrepancies.
Process approved freight invoices accurately and within established payment timelines.
Ensure freight payment activities comply with company policies, carrier agreements, and established approval requirements.
Research invoice exceptions and determine the appropriate resolution based on supporting documentation and contracted terms.
Communicate with carriers, vendors, and internal teams to obtain missing documentation and resolve billing discrepancies.
Dispute invalid or unsupported charges and track open disputes through final resolution.
Maintain accurate records of invoice adjustments, credits, disputes, and payment status.
Maintain accurate freight payment and audit information within the TMS and other applicable systems.
Monitor invoice aging, payment status, exceptions, and unresolved discrepancies.
Assist with freight spend reporting, accrual reconciliation, and transportation cost analysis.
Identify recurring billing trends and provide data-driven recommendations to improve freight payment accuracy and reduce costs.
Support development and maintenance of freight audit and payment procedures, work instructions, and controls.
Identify opportunities to automate manual processes, improve invoice matching, and reduce processing time.
Partner with Transportation, Supply Chain, Finance, Accounts Payable, carriers, and other stakeholders to improve freight payment processes.
Support internal and external audits by providing accurate freight payment documentation and transaction history.