Invoicing Specialist

Aston Carter•Pella, IA

6d•$22 - $24•Onsite

About The Position

The Invoicing Specialist processes repair parts invoices along with related debit and credit memos, ensuring all charges, codes, and notes are accurately entered and communicated. This role focuses on precise data entry, coordination with internal teams to resolve invoicing and system issues, and timely completion of month-end and year-end invoicing deadlines. The position also involves supporting and training team members, including summer students, to maintain consistent and accurate invoicing practices.

Requirements

Minimum of three years of experience and/or training in invoicing or a similar role, or an equivalent combination of education and experience.
High school diploma.
Strong data entry skills with emphasis on speed and accuracy.
Hands-on experience with invoice processing and reconciliation.
Proficiency in Microsoft Excel for managing and reviewing invoicing data.
Ability to accurately enter freight and miscellaneous charges, terms codes, and General Ledger accounting group codes (AGCs).
Strong attention to detail and commitment to maintaining accurate financial records.
Ability to coordinate effectively with cross-functional teams such as Shipping, Pricing, and IT.

Nice To Haves

Experience handling debit memos and credit memos within an invoicing environment.
Ability to clearly communicate invoicing information and resolve questions with internal teams and external partners.
Comfort with training and providing guidance to colleagues and summer students.
Strong organizational skills to manage multiple invoices and deadlines, including month-end and year-end cycles.
Ability to work independently while also contributing to a collaborative team environment.

Responsibilities

Process repair parts invoices and related debit memos and credit memos with a high level of accuracy.
Enter freight and miscellaneous charges, terms codes, General Ledger accounting group codes (AGCs), and notepad notes into sales orders.
Email invoicing documents to dealers in a timely and professional manner.
Coordinate with Shipping, Pricing, and IT teams to clarify and resolve internal and external invoicing questions and system issues.
Ensure accuracy of all invoice data and reconcile discrepancies as needed.
Adhere to month-end and year-end special deadlines and complete all required invoicing activities within these timelines.
Provide backup support to team members to ensure continuity of invoicing operations.
Train team members and summer students on invoicing processes, systems, and best practices.
Maintain organized records and documentation related to invoices, memos, and communications.
Use Microsoft Excel and other systems to support invoice processing, reconciliation, and reporting.