Transportation Executive Liaison

McClure Engineering Co LLC•Ankeny, IA

11d

About The Position

The Transportation Executive Liaison will provide comprehensive support to Vice President/Transportation Leadership and contribute to client relationship and project success. This role involves a blend of administrative duties, analytical support, project coordination, and client interaction, requiring a high degree of accountability and a professional presence.

Requirements

3-5 years of related experience in a high accountability, visible support position.
Strong financial acumen.
Ability to serve as an authority for questions/issues that arise from cross-discipline groups.
Strong communication skills – both oral and written.
Strong proficiency in Microsoft Office Suite.
Professional and positive personal presence while putting the team first.

Nice To Haves

Associate or bachelor’s degree highly preferred.

Responsibilities

Provide administrative support for Vice President and key Transportation Leaders, including reporting analytics and analysis, travel coordination, calendar support, email management, timesheet and expense management, and drafting documents, communications, reports, and presentations.
Attend meetings, track deliverables, and manage to-do assignments.
Facilitate group and team meetings as directed.
Support team member special recognition in partnership with Vice President and HR.
Serve as a pulse for team culture needs.
Take ownership of various projects as determined by the Vice President.
Travel as needed with VP and Transportation Leaders.
Organize requested client meetings for projects.
Monitor the progress of client lifecycles for the Transportation Team from initial project request to project closeout.
Support project documentation, including feedback from clients and NPS surveys.
Assist Project Managers with financial budgeting, scheduling, and resource planning for new projects.
Prepare project, project manager, and team performance reports.
Set up projects (opportunity, P numbers, and regular) and folders.
Assist Project Managers with change requests.
Assist in communications for project proposals, contracts, and related needs.
Monitor knowledge base of clients and evaluate future quoting considerations.
Complete the project billing process and related supplemental billing procedures.
Perform other duties as assigned.