Transportation Coordinator

Orange County Sheriff's Office•Orlando, FL

16h•Onsite

About The Position

Coordinates and plans the transportation of prisoners and transporting officers within and outside of the state of Florida. This role involves identifying, scheduling, and coordinating prisoner transports, including pickups and deliveries for in-state and out-of-state. The coordinator must also coordinate with other agencies for shared transports, comply with court-ordered deadlines, and consider safety, cost, time, territorial limitations, and medical status when selecting transporting entities. Responsibilities include preparing travel paperwork, researching travel costs, obtaining necessary IDs for air travel, creating travel packets, seeking extradition approvals, managing case files, preparing documents for court testimony, and processing the release of defendants. The role also involves managing extradition and transportation files, processing payments for transportation services, generating reimbursement orders, preparing correspondence, and maintaining inmate transport databases. Making entries, updates, and modifications to FCIC/NCIC records, sending teletype correspondence, and interpreting legal documents are also key duties. Communication with various stakeholders, including judges, courts, law enforcement, correctional facilities, government agencies, vendors, the public, and family members, is essential. The position requires updating warrant files with relevant documentation to prevent wrongful incarcerations.

Requirements

At least 18 years of age.
Must be able to comprehend and communicate fluently in verbal and written English.
U.S. Citizen or possess a current permanent resident card.
Clean criminal history; any arrest history will be individually evaluated.
No illegal drug usage within the past year. Other drug usage will be evaluated on a case by case basis.
High school diploma or General Education Degree (GED) required.
Must be able to obtain temporary FCIC/NCIC Full Access within the first month of employment/assignment and complete the Full Access classroom training and pass the test within six (6) months of obtaining temporary access and be able to maintain certification.
Ability to read and interpret legal documents, technical procedures and Florida State Statutes.
Ability to write routine correspondence.
Ability to effectively present and speak to citizens, vendors, judges, law enforcement and employees of an organization.
Ability to work well with others and have effective customer service and interpersonal skills.
Ability to have intermediate math skills to include calculating discounts, interest, proportions, percentages, and statistics.
Ability to problem solve with several variables.
Ability to deal with money, costs, and cost comparisons and outside vendors.
Ability to have intermediate computer skills to include word processing, spreadsheet, and database applications.
Must be able to learn multiple specialized software and database systems.
Ability to multitask, be detail oriented, and handle multiple deadlines with minimal supervision.
Must have strong organizing and planning skills.
Must have the ability to work under pressure in a fast-paced environment.
Ability to deal with multiple deadlines.
Must have the ability to learn, understand, express, apply, and demonstrate knowledge of relevant Florida State Statutes as well as agency policies and procedures.
Ability to handle sensitive and confidential information.
Ability to handle high profile, potentially graphic, detailed case information.

Nice To Haves

Six (6) months experience in warrants procedures OR six (6) months experience as a Judicial Process Technician and familiarity with the judicial and corrections systems preferred.

Responsibilities

Identifies, schedules, and coordinates prisoner transports (pickups and deliveries for in-state and out of state).
Coordinates with other agencies regarding shared prisoner transports whenever possible.
Complies with all court ordered deadline dates.
Considers officer, inmate, and public safety concerns, costs, time constraints, territorial limitations, and medical status when choosing a transporting entity.
Prepares travel paperwork including airline tickets, rental cars, and hotel rooms.
Researches travel costs and completes cost comparison forms.
Obtains NLETS ID numbers via TSA/Federal Air Marshal Services for all commercial air travel.
Creates travel packets for deputies.
Seeks extradition approvals from judge’s/prosecutor’s office.
Requests extradition limitations and provides supporting information, if necessary.
Monitors and manages all case files.
Prepares documents for court testimony/depositions for self or others as they relate to prisoner transport/extradition cases and associated costs or issues.
May have to testify in court.
Manages case files for all Demanding Fugitive Renditions for persons arrested outside of the state.
Prepares related documents and follow-up until defendants are returned to Orange County.
Processes the release of defendants from incarceration, as necessary.
Creates, manages, and monitors extradition and transportation files for release dates, returns, completion of local charges, and transfers to other locations.
Prepares purchase requisitions and reconciles vendor invoices/billing; processes payments and receipts associated with prisoner transportation.
Generates and submits reimbursement orders to courts.
Prepares various correspondence (e.g. attempt to locate/apprehension requests) and monitors requests for due diligence purposes.
Maintains inmate transport databases in order to provide up-to-date and accurate status information.
Makes entries, updates, and modifies FCIC/NCIC records.
Sends routine teletype correspondence and makes various inquiries.
Interprets and deciphers various related paperwork and documents (e.g. transport orders, extradition waivers, Governor’s Warrants, Affidavit of ID, court dispositions, warrants, writs, Interstate Agreement Forms, etc.) for accuracy and validity.
Communicates with judges, courts, law enforcement, correctional facilities, state governments, vendors, the public or family members, etc. regarding the release, delivery, or eligibility status of prisoners.
Updates warrants files with any wrongful arrest documentation, identifying photographs, etc. to prohibit future wrongful incarcerations.