Transportation Assistant - Fleet Management

Veterans Health Administration•Altoona, PA

10d•Onsite

About The Position

This position is located at the James E. Van Zandt VA Medical Center in Altoona, Pennsylvania. The Transportation Assistant helps the supervisor oversee the facility’s Fleet Management Program, including vehicles serving geographically dislocated areas such as Community Based Outpatient Clinics. The program covers approximately 140 vehicles: 18 VA-owned, 27 utilized by DAV, and 90 GSA-leased vehicles used, parked, and serviced across 13 counties. The role coordinates fleet-related data submitted by facility services, researches applicable rules and requirements to support compliance, and reports non-compliance or inadequate reporting to the supervisor with recommendations for correction. The Transportation Assistant also supports fleet systems and vehicle administration and serves as a technical advisor to the supervisor on system modifications needed to meet facility requirements. The position has a stated promotion potential to the full performance level when regulatory, qualification, and performance requirements are met; selection at a lower grade does not guarantee promotion.

Requirements

U.S. citizenship.
Meet the applicable time-in-grade requirement if a current or former Federal employee to whom it applies: 52 weeks at GS-5 for GS-6 consideration, or 52 weeks at GS-6 for GS-7 consideration.
For GS-6, one year of specialized experience equivalent to at least GS-5. Examples include researching mileage, trips, and passenger counts; scheduling preventive maintenance and safety inspections; and managing vehicle keys and key logs.
For GS-7, one year of specialized experience equivalent to at least GS-6. Examples include coordinating, planning, and budgeting fleet services; completing monthly EZ-Pass/GPS audits; reporting non-compliance or inadequacies to leadership; monitoring fleet card accounts and reviewing statements; reporting account irregularities or lost/stolen cards; researching mileage, trips, and passenger counts; scheduling preventive maintenance and safety inspections; and managing vehicle keys and key logs.
Complete the required application steps, questionnaire, and online assessment.
Selective Service registration is required for males born after 12/31/1959.
Pass a background/security investigation and complete the online onboarding process.
Meet the VA seasonal influenza vaccination requirement for Health Care Personnel.
Serve a one-year probationary period or two-year trial period, as applicable.
There is no educational substitution at this grade level.

Responsibilities

Coordinate fleet vehicle data submitted by various services.
Research applicable rules, regulations, policies, and procedures to help ensure facility compliance, including CEOSH, state license requirements, Medical Center Policies, SOPs, GSA regulations, EPA requirements, and alternative-fueled vehicle requirements.
Report non-compliance or inadequate reporting to the supervisor and recommend corrective actions.
Coordinate obtaining VA license plates.
Process station-owned GSA and DAV gas receipts.
Complete monthly EZ Pass/GPS audits.
Manage fleet vehicle keys and key logs.
Monitor fleet card accounts and review statements for fraud or misuse.
Report account irregularities and lost or stolen cards to the supervisor and Fleet Card Agency/Organization Program Coordinator.
Communicate orally and in writing with individuals with varying levels of understanding.
Advise the supervisor on modifications to fleet systems to meet facility needs.
Perform other duties as assigned.