Transportation Administrative Assistant - Upshur County

West Virginia Department of Transportation•Buckhannon, WV

6h•Onsite

About The Position

The Transportation Administrative Assistant in this position reports to the Warehouse at the Equipment Division and will serve as the Division's primary parts and mail runner, among other duties. The selected applicant performs full-performance level work in multiple-step clerical tasks calling for interpretation and application of office procedures, rules and regulations. Tasks may include posting information to logs or ledgers and checking for completeness, typing a variety of documents, and calculating benefits. Performs related work as required. Pay Grade 8

Requirements

Graduation from a standard high school or the equivalent.
No prior experience required. This is the entry level classification in this series.
Travel may be required; therefore, a valid driver’s license is required.
Knowledge of office procedures and methods
Knowledge of business English, spelling and arithmetic
Ability to operate the common types of office equipment related to the job
Ability to understand and follow oral and written instructions

Responsibilities

Posts information such as payroll, materials used or equipment rental to a log or ledger, may be required to check for completeness, performs basic arithmetic calculations (addition, subtraction, division or multiplication), corrects errors if the answer is readily available or easily determined
Maintains, processes, sorts and files documents numerically, alphabetically or according to other predetermined classification criteria, reviews files for data and collects information or statistics such as materials used or attendance information
Answers telephone, screens calls, takes messages and complaints, gives general information to callers when possible and specific information whenever possible
Receives, sorts and distributes incoming and outgoing mail
Operates office equipment such as adding machine, calculator, copying machine or other machines requiring no special previous training
Types a variety of documents from verbal instruction, written, or voice recorded dictation
Collects, receipts, counts and deposits money
Calculates benefits, etc., using basic mathematics such as addition, subtraction, multiplication, division, and percentages
Posts records of transactions, attendance, etc., and writes reports
May compile records and reports for supervisor
May operate a VDT (Visual Terminal Display) using a set of standard commands, screens, menus and help instructions to enter, access and utilizes software to maintain data and run routine reports.