Transport Manager

Scottish Rite for Children•Dallas, TX

1d•Onsite

About The Position

The Transport Manager coordinates transportation, deliveries, and pickups for all campuses, typically ensuring requests are completed the same day unless otherwise noted or approved. The role performs transportation duties during normal hospital working hours, with occasional adjustments to the schedule. It also serves as backup for mailroom activities and warehouse deliveries, and assists Logistics and other hospital departments as needed. The position oversees safe transportation practices for patients and staff, including confirming that drivers are approved and insured to operate hospital vehicles. It coordinates vehicle use and scheduling, responds to transportation requests, and maintains a calendar and shared calendar actions. The role also inspects and maintains vehicles, keeps vehicle logs and repair records current, and handles receipts for Finance or Accounts Payable.

Requirements

High school diploma or equivalent.
Valid state-issued driver's license and ability to maintain insurability.
Knowledge of transporting patients and staff, particularly securing wheelchairs for patient transport.
Knowledge of scheduling and prioritizing daily duties.
Basic automotive maintenance skills and organizational acumen.
Customer-focused demeanor and acceptable written and verbal communication skills.

Responsibilities

Coordinate requested transportation, deliveries, and pickups for all campuses in a timely manner, with same-day completion unless otherwise noted or approved.
Perform transportation duties during normal hospital working hours, adjusting the shift as needed.
Serve as backup for mailroom activities, including mail pickup and delivery, and for warehouse staff delivering goods.
Ensure safety guidelines are followed when transporting patients and staff, and ensure staff using hospital vehicles understand those guidelines.
Verify that drivers requesting to use vehicles are approved and covered by SRC insurance.
Coordinate and complete donations and transport professionally, respectfully, and pleasantly.
Conduct daily physical and safety inspections of vehicles and report issues promptly.
Collect and deliver receipts to Accounts Payable and/or Finance monthly.
Maintain SRC vehicles by ensuring they are inspected, registered, serviced, cleaned, and fueled appropriately.
Record vehicle activity in log books and keep Auto Fleet Maintenance Repair Records current and available for review.
Respond promptly to emails, phone calls, and transportation requests through the intranet.
Coordinate vehicle usage and approved drivers when multiple service requests arise.
Maintain a calendar displaying availability for transportation duties and create shared calendar actions for each request.
Assist Logistics and other departments during downtime or as requested, including covering for staff who are away or on PTO.
Perform other duties as assigned or requested throughout the hospital.