Transfer Evaluation Clerk/Admissions Processor

Brigham Young University – Hawaii

1d•$16•Onsite

About The Position

This role involves performing clerical work using established routines and applying limited analysis and problem-solving. The primary focus is on processing transfer evaluations and admissions applications for prospective students. The position requires attention to detail in managing applicant records, generating evaluation reports, and communicating with students and other institutions. It is an ideal role for students who have begun gaining relevant experience and are building their skills.

Requirements

High School diploma
3 Months of General Work Experience
Ability to read, write, and speak a second language is preferred.
Proficiency in email and correspondence management.
Ability to update and maintain applicant records in the admissions system.
Ability to generate transfer evaluation reports.
Ability to input courses into PeopleSoft system.
Ability to scan documents into BYUH Imaging System.
Ability to communicate with other colleges/universities for verification.
Ability to correspond with Academic Advisors.
Ability to respond to inquiries via email.
Willingness to cross-train and back up other roles.
Ability to utilize second language skills for correspondence.
Ability to assist with scanning and sending out International Students Acceptance Packets.

Nice To Haves

Intermediate work experience (developing skills)
Sophomore or junior student status
Completed a combination of introductory and advanced coursework
Second language skills preferred

Responsibilities

Handle emails and follow-up correspondence with prospective students and families.
Maintain regular communication with applicants to ensure timely responses and guide them through each stage of the admissions process.
Work with the admissions and recruitment teams to align outreach efforts and improve the prospective student experience.
Update and maintain applicant records in the admissions system and support reporting needs.
Generate U.S. and International Transfer Evaluation Report for inputting transfer courses.
Print all external College/University transcripts, Advanced Placement (AP) scores, International Baccalaureate (IB), College Level Exam Placement (CLEP), and other credits from CES.
Input all acceptable courses into PeopleSoft system and assist Admissions Processing Coordinators with final summary of evaluation.
Notify current and future students via email once final evaluation is complete.
Scan all records documents into BYUH Imaging System.
Communicate with other college/universities for verification of transfer credits, degrees, and or updates.
Correspond with Academic Advisors in research and verification of transfer credits, degrees, and or updates.
Respond to inquiries through Admission e-mail.
Cross train and back up Data Entry Clerks and Applications Processors, Front Desk Customer Relations Assistants when needed.
Utilize and prefer second language skills for correspondence via phone, email, and in person for walk-in customers.
Assist with scanning and sending out International Students Acceptance Packets.
Other tasks and office duties as assigned.