Transcript Analyst

Tennessee Board of Regents•Jackson, FL

4d•$30,000 - $35,829•Onsite

About The Position

This is a full-time position working under the direct supervision of the Admissions and Records Manager. The Transcript Analyst is responsible for evaluating incoming college transcripts and maintaining accurate student records in a confidential manner. May be required to work some evening and weekends as needed.

Requirements

High school graduate or equivalent and 1-2 years of records office experience
Exceptional attention to detail with a proven track record of maintaining error-free data entry in high-volume environments
Ability to manage strict deadlines and high processing volumes during peak enrollment cycles
Excellent written and verbal communication skills to clearly explain complex transfer policies
Proven ability to work independently with minimal supervision, demonstrating strong self-motivation and initiative to manage daily processing
Demonstrates a strict commitment to maintaining the absolute confidentiality of student records in unwavering compliance with the Family Educational Rights and Privacy Act (FERPA)
Basic math skills such as addition, subtraction, multiplication and division
Customer service

Nice To Haves

Associates Degree
Knowledge of catalog and other guidelines for evaluating transcripts
Banner, Slate and electronic transcript database experience or knowledge

Responsibilities

Performs preliminary assessments of submitted transcripts in Slate to verify authenticity, completeness, and institutional accreditation before final evaluation and utilizes Slate’s Reader and Material uploading tools to efficiently categorize, tag, and route transfer academic credentials
Evaluates traditional college courses, military training and exam scores like AP, ACT scores, or CLEP in conjunction with local and statewide dual credit
Verifies that the previous institution holds proper regional or national accreditation
Obtains course descriptions from other institutions of higher education to send to the deans for transfer equivalency
Ensures the entered data correctly populates to the student’s Degree Works so academic advisors can see accurate progress
Manually evaluates and articulates official external coursework within Ellucian Banner, establishing direct course equivalencies and elective credits in compliance with university transfer policies
Utilizes specialized Banner screens to accurately input external institutional data, attendance dates, course prefixes, and grade metrics
Manages the accurate conversion of quarter-to-semester credit hours and oversees the system "roll" process to permanently commit transfer coursework to the student’s official academic history
Collaborates with academic advisors, faculty, and department chairs to clarify specific course equivalencies and resolve degree audit discrepancies
Evaluates eligibility and processes approved Academic Fresh Start applications in Ellucian Banner, ensuring the accurate exclusion of designated historical coursework from GPA calculations
Evaluates post-secondary academic transcripts to determine student readiness for college-level coursework in compliance with state guidelines and institutional placement standards and evaluates incoming course credits to verify mastery of core academic competencies required for direct entry into program-level curriculum
Constructs and maintains the institutional master transfer framework within Banner to reflect curriculum updates, expired courses, and changes in credit-hour structures
May perform other duties as assigned