Transactions & Property Division Manager (Spsa, Opt. 1)

State of Illinois•Springfield, MO

8d•Hybrid

About The Position

The Illinois Department of Central Management Services (CMS) is seeking to hire a Senior Public Service Administrator to serve as the Transactions & Property Division Manager for the Bureau of Property Management (BoPM). The Transactions & Property Division administers all leases within the CMS portfolio consisting of 350+ leased and real estate sites located throughout Illinois. The incumbent will be tasked with overseeing outside agencies on Transactions and Property functions and on issues associated with the Master Space Planning Standards and process in the identification of operational needs, budgetary requirements, and Strategic Planning of Space Management. With their Divisional team of 8+ Transactions professionals, the Transactions & Property Division Manager will coordinate all leasing documents and approvals from necessary divisions, ensuring that all approvals are received in a timely manner, and that all code and regulation is met and upheld. Additionally, this individual will fill a critical role working with agencies to understand what is needed for them to fulfill their mission’ statements, deliver their key services, and develop their leasing strategy accordingly. We invite qualified applicants to apply for the position of Transaction and Property Division Manager and help the BoPM continue to serve our landlords, leasing agents, and partner agencies across the State of Illinois.

Requirements

Requires knowledge, skill, and mental development equivalent to (4) four years of college with coursework in General Administration, Personnel, Property Management, Real Estate, and/or Procurement.
Requires prior experience equivalent to four (4) years of progressively responsible administrative experience in a public or business organization working with property transactions.
Requires four (4) years of experience supervising a team of professional staff.
Requires completion of a background check and self-disclosure of criminal history.
Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends. This also requires the ability to work in a 24 hour ‘on call’ capacity.
Requires ability to travel in the performance of duties, with overnight stays as appropriate.
Requires a valid driver’s license.
Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.
Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
Per Executive Order 2018-07, requires engagement with Business Enterprise Program (BEP) contractors and subcontractors and support for the goals of the BEP program and the Fair Contracting Task Force when applicable.
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest.
The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive EthicsCommission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Nice To Haves

Prefers five (5) years of professional experience working in property transactions (real estate, leasing, legal, title work, appraisals, and space planning).
Prefers five (5) years of professional experience developing strategies around meeting critical deadlines including management processes, workloads, and staff engagement.
Prefers five (5) years of professional experience providing exceptional customer service and meeting client needs.
Prefers five (5) years of professional experience developing and implementing policies and procedures.
Prefers three (3) years of professional experience developing and utilizing best practices surrounding space management or strategic planning.
Prefers extensive knowledge of property transactions software, procurement software, or other database software.
Prefers a bachelor's degree or higher in real estate, property management, or a related field.

Responsibilities

Serves as the Central Management Services (CMS) Bureau of Property Management (BoPM) Transactions & Property Division Manager which includes Strategic Planning for Space Management.
Serves as a representative and speaks authoritatively on behalf of the Deputy Director and the agency on Transactions and Property administration.
Develops the day-to-day and long-term strategy of the leasing department.
Administers development and implementation of all policies, procedures, and guidelines for a statewide Transactions Management System.
Conducts ongoing analysis and research of progress on operational components of the Transactions and Property Division operations.
Serves as a full line supervisor.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Competitive Group Insurance benefits including health, life, dental and vision plans.
Flexible work schedules (when available and dependent upon position).
10 -25 days of paid vacation time annually (10 days for first year of state employment).
12 days of paid sick time annually which carryover year to year.
3 paid personal business days per year.
13-14 paid holidays per year dependent on election years.
12 weeks of paid parental leave.
Pension plan through the State Employees Retirement System.
Deferred Compensation Program – voluntary supplemental retirement plan.
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.