TRANSACTIONS & PROPERTY DIVISION MANAGER (SPSA, OPT. 1)

State of Illinois•Springfield, IL

1d•$10,000 - $10,833•Hybrid

About The Position

The Illinois Department of Central Management Services (CMS) is seeking to hire a Senior Public Service Administrator to serve as the Transactions & Property Division Manager for the Bureau of Property Management (BoPM). The Transactions & Property Division administers all leases within the CMS portfolio consisting of 350+ leased and real estate sites located throughout Illinois. The incumbent will be tasked with overseeing outside agencies on Transactions and Property functions and on issues associated with the Master Space Planning Standards and process in the identification of operational needs, budgetary requirements, and Strategic Planning of Space Management. With their Divisional team of 8+ Transactions professionals, the Transactions & Property Division Manager will coordinate all leasing documents and approvals from necessary divisions, ensuring that all approvals are received in a timely manner, and that all code and regulation is met and upheld. Additionally, this individual will fill a critical role working with agencies to understand what is needed for them to fulfill their mission’ statements, deliver their key services, and develop their leasing strategy accordingly. We invite qualified applicants to apply for the position of Transaction and Property Division Manager and help the BoPM continue to serve our landlords, leasing agents, and partner agencies across the State of Illinois.

Requirements

Requires knowledge, skill, and mental development equivalent to (4) four years of college with coursework in General Administration, Personnel, Property Management, Real Estate, and/or Procurement.
Requires prior experience equivalent to four (4) years of progressively responsible administrative experience in a public or business organization working with property transactions.
Requires four (4) years of experience supervising a team of professional staff.

Nice To Haves

Prefers five (5) years of professional experience working in property transactions (real estate, leasing, legal, title work, appraisals, and space planning).
Prefers five (5) years of professional experience developing strategies around meeting critical deadlines including management processes, workloads, and staff engagement.
Prefers five (5) years of professional experience providing exceptional customer service and meeting client needs.
Prefers five (5) years of professional experience developing and implementing policies and procedures.
Prefers three (3) years of professional experience developing and utilizing best practices surrounding space management or strategic planning.
Prefers extensive knowledge of property transactions software, procurement software, or other database software.
Prefers a bachelor's degree or higher in real estate, property management, or a related field.

Responsibilities

Serves as the Central Management Services (CMS) Bureau of Property Management (BoPM) Transactions & Property Division Manager which includes Strategic Planning for Space Management.
Serves as a representative and speaks authoritatively on behalf of the Deputy Director and the agency on Transactions and Property administration.
Develops the day-to-day and long-term strategy of the leasing department.
Administers development and implementation of all policies, procedures, and guidelines for a statewide Transactions Management System.
Conducts ongoing analysis and research of progress on operational components of the Transactions and Property Division operations.
Serves as a full line supervisor.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Competitive Group Insurance benefits including health, life, dental and vision plans.
Flexible work schedules (when available and dependent upon position).
10 -25 days of paid vacation time annually (10 days for first year of state employment).
12 days of paid sick time annually which carryover year to year.
3 paid personal business days per year.
13-14 paid holidays per year dependent on election years.
12 weeks of paid parental leave.
Pension plan through the State Employees Retirement System.
Deferred Compensation Program – voluntary supplemental retirement plan.
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.