Paralegal - Transactions & Land Use Division

Travis County•Austin, TX

3d•Onsite

About The Position

Under moderate supervision or under supervision of attorneys, provides routine paralegal support. Screens, reviews, analyzes and organizes files required for client representation. Drafts various contract related and client materials. Coordinates the work with secretarial support staff. This classification is distinguished from the Paralegal Senior in that incumbents do not supervise other Paralegals or serve as the primary agent in the research and drafting of legal memoranda on substantive and procedural legal topics. Sensitivity to detail and confidentiality. Customer and client contact. This classification may require work in secure facilities.

Requirements

Bachelor's degree in Paralegal Studies, Public Administration, Business Administration or a directly related field AND two (2) years experience as a paralegal; OR, Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.
Paralegal Certificate from a professionally recognized Paralegal/Legal Assistant program.
Knowledge of Federal, State, Local and County applicable laws, rules, regulations and guidelines.
Knowledge of Law office management and administration.
Knowledge of Open meetings laws and Public Information Act.
Knowledge of Policies, practices, procedures and legal terminology related to Court system.
Knowledge of Discovery process.
Knowledge of Current legal trends in the interaction of law and professional ethics.
Knowledge of Statistical and record keeping applications, including databases and spreadsheets.
Knowledge of Business letter writing, grammar and punctuation, and report preparation.
May be required to develop knowledge of and adhere to federal and state laws requiring the confidential handling of certain health information.
Skill in Acquiring, maintaining, organizing, analyzing and summarizing case evidence.
Skill in Understanding legal terminology and English grammar.
Skill in Case file examination for documentation accuracy.
Skill in Operating a variety of modern office equipment, including a computer.
Skill in Both verbal and written communication.
Ability to Train and supervise clerical and administrative employees.
Ability to Accurately and succinctly summarize legal information.
Ability to Perform legal research.
Ability to Establish and maintain effective working relationships with County employees and officials, judges, attorneys, Court personnel, other participants in the civil justice system, representatives of outside agencies, and the general public.

Responsibilities

Prepares, maintains, and organizes Public Improvement District (“PID”), land use/real estate, and transaction documents.
Retrieves information from computer to assist case documentation, including researching, retrieving, and working with real estate records.
Contacts office staff, Court personnel, employees from other agencies and others, as required to obtain information needed.
Reviews, screens, and analyzes materials for assigned matters.
Processes documents, including preparation, filing, recording, and gathering of documents.
Prepare and route documents for signatures and maintain organized files.
Obtains, indexes and outlines other relevant documents.
Coordinates and schedules meetings, closings, and other matters.
Maintains calendars.
Responds to inquiries related to the cases pending and returns messages for assigned attorneys.
Maintains personal time and billing records.
Maintains statistical records and prepares reports.
Responds to inquiries related to the pending cases and returns messages for assigned attorney(s).
Communicates with office staff, adverse counsel and staff, Court Clerks and personnel, and other Travis County employees.
May select, train and supervise clerical support staff, including reviewing prepared files and documents.
Performs other job-related duties as assigned.