Training Record Administrator

CAE • Mesa, AZ

2d • Onsite

About The Position

Behind every success is a team of dedicated experts driving us forward. Our corporate functions don’t just support — they lead, shaping the company’s path and preparing clients and employees for the moments that matter. Be part of a team where your work makes a difference, with opportunities to grow, collaborate, and thrive. CAE is seeking an organized and detail-oriented Training Record Administrator.

Requirements

• High School Diploma required
• Minimum of 1 year of administrative experience in a professional office environment.
• Strong customer service skills and experience.
• Proficiency in Microsoft Office applications, including Excel (ability to create logical formulas).
• Strong written and verbal communication skills.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Strong organizational and time management skills.
• High level of attention to detail.

Nice To Haves

• Associate degree preferred.
• Proficiency in Oracle is a plus.
• Experience using Oracle systems.
• Experience supporting training programs or aviation-related operations (e.g., instructor or student pilot coordination).
• Familiarity with Talon ETA or similar electronic training record systems.
• Familiarity with FAA systems such as IACRA.

Responsibilities

• Submit reports on training activities and follow up until completion
• Purchase training materials through various vendors for all training programs.
• Handle accounts receivable and ensure invoices are paid.
• Coordinates with training manager for all student and instructor pilots training requirements, documentation, and follow up for training related issues
• Book/Schedule classrooms and ensure they all properly set up
• Ensure that all instructors are filling the client records properly and according to the standards of the authority within the electronic system (Talon ETA)
• Assisting students and Instructors during their IACRA application

Benefits

• Comprehensive medical, dental, vision, and Employee Assistance Program (EAP) plans
• 401(k) and employee stock purchase programs with company match
• Generous paid time off, including vacation and parental leave
• Company-paid life insurance, AD&D, short-term disability, and caregiver support
• Voluntary benefits including legal coverage, long-term care, dependent life insurance, pet insurance, and FSA programs
• Additional programs supporting healthy work-life balance and personal and professional well-being

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED