Training Administrator

Metropolitan Council•390 Robert St. N St. Paul, MN

6d•Hybrid

About The Position

The Training Administrator provides high-level administrative and logistics support by independently completing complex administrative, scheduling, and technical tasks or actions associated with supporting the Workforce and Equity department’s technical training unit. The person in this position must have a high level of detail, use sound judgment to interpret guidelines, maintain confidentiality and sensitivity, and decide approaches to resolve specific problems. The person in this position provides production and logistics support for the implementation of training across all 12 of Environmental Services Interceptor, plant, and administrative facilities between the hours of 6 a.m. to 10 p.m. Daily work location is dictated by the training schedule as this position is responsible for setting up the training spaces, providing a welcome to attendees, taking attendance, and implementing the post-training survey. The ability to be flexible, ability to multi-task, and to be professional in stressful or deadline-oriented situations is important. This is a Temporary Long Term (up to 2 years) position and is eligible for a hybrid (both remote and onsite) telework arrangement. The candidate's permanent residence must be in Minnesota or Wisconsin.

Requirements

High school diploma/GED with five years of experience providing complex administrative support in a medium to large organization.
Associate degree with three years of experience providing complex administrative support in a medium to large organization.
Bachelor's degree or higher with one year of experience providing complex administrative support in a medium to large organization.
Ability to independently utilize training software, Work Order System, and audiovisual equipment.
Ability to be flexible and professional in an environment characterized by peak workloads and stressful circumstances.

Nice To Haves

Experience administering training and assignment of training in a LMS.
Experience in the support of technical training in industrial settings.

Responsibilities

Coordinate and maintain annual training schedules across multiple programs and locations.
Manage course registrations, waitlists, cancellations, and enrollment communications.
Track training completion requirements and upcoming deadlines.
Prepare classrooms, materials, equipment, and technology for training events.
Facilitate training sessions by managing attendance, documentation, and participant support.
Generate rosters, sign-in sheets, evaluations, certificates, and supporting materials.
Provide day-of support to instructors and troubleshoot logistical issues.
Maintain course offerings, schedules, rosters, and learner records within the LMS.
Monitor training completions and resolve learner transcript issues.
Run standard reports and distribute completion data to stakeholders.
Scan, organize, and upload training records into the Learning Management System (LMS).
Assist in coordination of training equipment movement, setup, and storage.
Maintain training supplies, consumables, and classroom resources.
Coordinate scheduling and logistical support for external training vendors.
Manage training-related communications between vendors and internal stakeholders.
Assist with purchase requests, invoices, and contract-related documentation.
Ensure vendor training records and documentation are properly maintained.
Submit and track work requests related to training facilities and equipment.
Coordinate room reservations and facility logistics.
Support onboarding and new employee training administration.
Maintain standard operating procedures and administrative documentation.