US Training Coordination Specialist

Henry Schein•Southlake, TX

9d•Onsite

About The Position

This on-site role is responsible for coordinating training operations at the Dallas Discovery Center in Southlake, Texas. The position oversees the scheduling, planning, and execution of all programs and events hosted at the center, ensuring a seamless and high-quality experience. The role plays a key part in supporting the onboarding of new sales representatives and leaders by managing logistics and coordination across training initiatives. Responsibilities include organizing training schedules, coordinating travel arrangements, and supporting day-to-day administrative and operational needs for both the training team and the center.

Requirements

Proven experience in administrative roles, preferably in a training or corporate environment.
Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
Strong attention to detail and accuracy in handling administrative tasks.
Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Effective communication skills, both verbal and written, with the ability to interact professionally with stakeholders at all levels.
Ability to work independently as well as part of a team, with a proactive and adaptable approach to changing priorities.

Nice To Haves

Knowledge of travel arrangements and logistics management preferred.
Familiarity with onboarding processes and training coordination is preferred.

Responsibilities

Organize and schedule training classes, workshops, and seminars at the Dallas Discovery Center.
Coordinate with trainers, facilitators, and speakers to ensure all materials and resources are prepared.
Manage training room bookings, equipment setup, and catering arrangements.
Monitor attendance and track training completion for reporting purposes.
Arrange travel accommodations for trainers, participants, and guests attending training sessions.
Coordinate transportation, accommodation, and itinerary planning for out-of-town training events.
Manage travel expenses and reconcile invoices to ensure compliance with budgetary guidelines.
Assist in the onboarding process for new sales representatives and sales leaders.
Prepare onboarding materials, including welcome kits, training manuals, and presentations.
Schedule orientation sessions and coordinate with various departments to facilitate a seamless onboarding experience.
Maintain accurate records of training activities, attendance, and evaluations.
Handle inquiries from participants regarding training schedules, materials, and logistics.
Provide administrative support to the training department, including data entry, filing, and document preparation.