Training & Compliance Coordinator

Guardian Fire Protection Services•Rockville, MD

3d•Onsite

About The Position

The Training & Compliance Coordinator collaborates closely with the Training & Development, Operations, Safety, and HR teams to support Guardian Fire Protection's commitment to safety, quality, and regulatory compliance. This role ensures workforce competency by coordinating training programs and tracking licensing, certifications, and completion requirements across field and office operations. The role manages and analyzes training and compliance data across internal systems and external regulatory and vendor portals; develops dashboards and reports to provide leaders with timely, data‑driven insight; and maintains accurate, audit‑ready records. This position plays a critical role in ensuring compliance obligations are met, training programs operate efficiently, and leadership has clear visibility into workforce readiness to support continuous improvement and organizational growth.

Requirements

Strong technical proficiency with Excel, SharePoint, Power BI (or similar reporting tools), and third‑party web‑based portals
Demonstrated ability to manage schedules, resources, and data across multiple locations, disciplines, and stakeholder groups
Excellent organizational, analytical, facilitation, and communication skills
Proven ability to manage multiple programs and priorities in a fast‑paced environment
Track record of efficiently managing and interpreting large and complex datasets

Nice To Haves

Bachelor's degree in Management, Data Analytics, Business Administration, Human Resources, or a related field (or equivalent experience)
Experience working with Learning Management Systems (LMS) and Human Resources Information Systems (HRIS)
Familiarity with regulatory or compliance‑driven industries, preferably fire protection or life safety
Experience supporting training programs in high‑growth or multi‑location organizations

Responsibilities

Partner closely with the Training & Development team to support and achieve companywide training, certification, and compliance KPIs
Coordinate training schedules, requirements, onboarding, recertifications, and completion tracking for field technicians and office staff
Collaborate with managers, supervisors, and office leadership to ensure training aligns with operational needs and regulatory requirements
Serve as the primary point of contact for training logistics, certification status inquiries, and compliance-related questions
Communicate training expectations, timelines, and regulatory requirements clearly and consistently across the organization
Manage, reconcile, and maintain training, certification, and licensing data across multiple systems, including Learning Management Systems (LMS), HRIS, licensing databases, and third-party or regulatory portals
Review, organize, and validate large datasets to ensure data integrity, consistency, and audit readiness
Develop, maintain, and distribute standard and ad-hoc dashboards and reports using Excel, SharePoint, Power BI, or similar tools
Ensure managers and leadership have timely visibility into training completion, certification status, and compliance risks
Automate reporting, data refreshes, and workflow processes where possible to improve efficiency, accuracy, and scalability
Monitor internal and external portals to ensure employee training, certifications, and licenses remain current and compliant with federal, state, local, OSHA, NFPA, and industry regulations
Upload, update, and validate employee records, supporting documentation, and certifications with external agencies, vendors, and accrediting bodies
Track expirations, renewal cycles, and compliance deadlines; proactively notify stakeholders of upcoming requirements
Support internal and external audits, inspections, and regulatory reviews by providing accurate, timely, and well-organized documentation
Identify opportunities to enhance training data visibility, reporting accuracy, system integration, and process efficiency
Evaluate and recommend improvements to training workflows, tracking methods, and compliance processes
Explore and leverage emerging technologies, including AI tools and basic machine learning applications, to support analytics, forecasting, and insights
Evaluate external training vendors and programs; provide administrative support for training procurement, enrollment, and certification tracking
Perform additional projects and responsibilities, assigned