Training and Professional Development Administrative Assistant

Family & Children's Services Career Center•Tulsa, OK

11d•Onsite

About The Position

The Training and Professional Development Administrative Assistant will be responsible for internal meetings and trainings including set up, preparation of materials for trainings, A/V equipment functions, create and maintain calendar of training events, invoice preparation, preparing CEU certificates of attendance, entering training attendance in Learning Management System, prepare Excel spreadsheets for audits and certifications, utilize PDFs for certifications, assist with notification of overdue training reports, manage ticket system for staff assistance, complete expense report, coordinate room reservations. Requirements Provide administrative support to staff and managers in the planning and delivery of learning/ professional development events. Able to strategize, plan and coordinate most aspects of events. Able to build positive working relationships with staff and vendors Must have advanced computer skills including MS Office suite products and other related technology Provide administrative support to Director of clinical training and elsewhere as necessary. Attention to detail and accuracy maintaining logs and database entries. Ability to use time wisely and efficiently Adaptability and flexibility to switch focus as needed/ tasks arise

Requirements

High school graduate or have HS equivalent
Three years’ experience in secretarial work and office management or an equivalent combination of education and experience
Advanced experience with Microsoft office products
Highly organized, accurate and detailed-oriented
Excellent verbal and interpersonal skills
Strong computer skills
Strong writing skills
Problem resolution skills
Ability to work with difficult people
Ability to manage and prioritize multiple tasks, projects and programs
Ability to work in a team environment
Must possess a valid Driver License and satisfactory driving record
Use personal automobile to travel to locations other than primary office
Proof of automobile insurance required

Nice To Haves

Advanced computer skills including MS Office suite products and other related technology

Responsibilities

Set up and preparation of materials for internal meetings and trainings
Manage A/V equipment functions
Create and maintain calendar of training events
Invoice preparation
Prepare CEU certificates of attendance
Enter training attendance in Learning Management System
Prepare Excel spreadsheets for audits and certifications
Utilize PDFs for certifications
Assist with notification of overdue training reports
Manage ticket system for staff assistance
Complete expense reports
Coordinate room reservations
Provide administrative support to staff and managers in the planning and delivery of learning/ professional development events
Strategize, plan and coordinate most aspects of events
Build positive working relationships with staff and vendors
Provide administrative support to Director of clinical training and elsewhere as necessary
Maintain logs and database entries with attention to detail and accuracy
Use time wisely and efficiently
Adaptability and flexibility to switch focus as needed/ tasks arise