Training and Professional Development Administrative Assistant
About The Position
The Training and Professional Development Administrative Assistant will be responsible for internal meetings and trainings including set up, preparation of materials for trainings, A/V equipment functions, create and maintain calendar of training events, invoice preparation, preparing CEU certificates of attendance, entering training attendance in Learning Management System, prepare Excel spreadsheets for audits and certifications, utilize PDFs for certifications, assist with notification of overdue training reports, manage ticket system for staff assistance, complete expense report, coordinate room reservations.
Requirements
- Must have advanced computer skills including MS Office suite products and other related technology
- Must be a high school graduate or have HS equivalent
- Three years’ experience in secretarial work and office management or an equivalent combination of education and experience.
- Must have advanced experience with Microsoft office products.
- Must be highly organized, accurate and detailed-oriented, possess excellent verbal and interpersonal skills, strong computer skills, strong writing skills, problem resolution skills, ability to work with difficult people, and ability to manage and prioritize multiple tasks, projects and programs.
- Must have ability to work in a team environment.
- Must possess a valid Driver License and satisfactory driving record and use personal automobile to travel to locations other than primary office. Proof of automobile insurance required.
Responsibilities
- Provide administrative support to staff and managers in the planning and delivery of learning/ professional development events.
- Able to strategize, plan and coordinate most aspects of events.
- Able to build positive working relationships with staff and vendors
- Provide administrative support to Director of clinical training and elsewhere as necessary.
- Attention to detail and accuracy maintaining logs and database entries.
- Ability to use time wisely and efficiently
- Adaptability and flexibility to switch focus as needed/ tasks arise
- Internal Meeting and Trainings
- In-Service Training
- Personnel Records Audit
- Credentialing
- Learning Management System
- Essential Behaviors
Benefits
- Full benefit package
- 33 Paid days off first year!
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
