Training and Policy Administrator

Western National Property Management•Irvine, CA

About The Position

The Training and Policy Administrator is responsible for providing administrative support to the Training and Marketing Department, with a primary focus on policy administration and enrolling and tracking training through the company’s Learning Management System (LMS). Responsibilities include enrolling associates in required policies and online training courses, monitoring completion and acknowledgments based on job role, maintaining accurate documentation, and conducting periodic audits to ensure company-wide compliance and data accuracy. This role will provide administrative support in the development of lease documents and addendums as needed. As a member of the Training and Marketing Department, the Training and Policy Administrator assists with the coordination of special events and performs other duties as assigned.

Requirements

Proficient in MS Word, Excel, Outlook, and PowerPoint.
Must maintain a professional image in appearance and demeanor.
Strong interpersonal communication skills.
Excellent verbal and written communication skills.
Demonstrated ability to interact professionally with all levels of personnel.
Exhibit effective administrative, organizational, and time management skills with attention to detail.
Skilled multi-tasker with the ability to meet constantly changing deadlines. Flexibility is a must.
Ability to think analytically and work both independently and as part of a team.
Ability to work comfortably with all levels of personnel on a daily basis.
Must possess a valid driver’s license, maintain current auto insurance and an acceptable driving record.
High school diploma or equivalent.
Two to three years previous administrative work in a professional office environment.

Nice To Haves

College degree preferred but not mandatory.
Learning Management System proficiency, a plus (but not mandatory).
Policy Software System proficiency a plus (but not mandatory).
Knowledge of Adobe Suite a plus (but not mandatory).

Responsibilities

Provide day-to-day administrative support for department projects relating to training and policy functions.
Provide administrative support to the Director of Policy and Procedure in the creation, revision, and organization of lease documents, addendums, and related materials.
Enroll newly hired and existing Associates in job-related policies using the policy software system.
Track and monitor policy acceptance/acknowledgements for new hires and existing Associates to ensure timely completion.
Conduct regular audits to ensure compliance and identify gaps or overdue acknowledgments.
Follow up with Associates and Managers to ensure timely completion of required policy reviews and acceptances.
Maintain organized records of policy acknowledgments and audit results for internal and external review.
Collaborate with subject matter experts to update or launch new policies as needed.
Generate and distribute reports summarizing policy completion rates, trends, and compliance metrics.
Register Associates in appropriate training courses based on job role.
Assist with generating course and transcript audits to ensure course participation and communicate results to department leaders as needed.
Administer online exams through the Leaning Management System (LMS), when applicable.
Assist with the development of training presentations and supporting materials necessary for meetings and classes.
Coordinate logistics for off-site training venues when needed to include technical needs, class materials and snacks/lunch, etc.
Post Associate’s class attendance to their transcript record, monitor and track attendance of live, on-line and off-site courses.
Assist in the planning and facilitation of all training department events to include annual Kick-Off Event, Leadership Conference, leasing rallies, and Manager’s Meetings.
Provide support in all aspects as they relate to achieving overall department goals and objectives.
Performs all other duties as assigned.