Training Administrator

Vinfen•Windsor, CT

1d•Onsite

About The Position

The Training Administrator will oversee and coordinate MAC certification and recertification for Vinfen CT in alignment with state regulations and internal training standards. Provide comprehensive administrative and operational support to the medication administration certification process, including managing training enrollments, maintaining accurate certification and compliance records, and supporting communication with staff and supervisors. Perform administrative support duties and occasional training for Vinfen’s CT Training Center.

Requirements

Knowledge of personal computer applications, including MS Office and database applications
Familiarity with DDS MAC requirements and certification standards
Strong organizational skills with ability to manage multiple deadlines
Knowledge of Vinfen policies and procedures
Effective communication, both written and oral
Ability to work in a professional and confidential capacity
Ability to continuously improve systems and processes
Ability to balance competing priorities
Ability to effectively facilitate and lead training sessions
Minimum of two years’ experience in training or human services operations or minimum of two years’ experience in an administrative support function.
MS Office computer skills and database experience.
CPR & First Aid and Safety Care (within 90-days of hire)

Nice To Haves

Experience using an LMS such as Relias is preferred.
Bachelor's degree preferred.
In some cases, experience may be substituted for academic training.

Responsibilities

Oversee and coordinate MAC certification, and recertification in alignment with state regulations and internal training standards.
Serve as the Medication Administration Coordinator for DDS
Enroll staff into required learning programs and maintain roster accuracy across systems.
Ensure class assignments, waitlists, cancellations, and rescheduling tasks are processed accurately and on time.
Communicate enrollment confirmations, instructions, and reminders to learners and supervisors.
Schedule and administer DDS MAC recertification test
Monitor MAC compliance status, overdue trends, and escalate risks to the Associate Director.
Function as receptionist for Vinfen Training Center
Data enter MAC certification expiration dates into Human Resources Information System (HRIS) in a timely and accurate manner.
Regularly update training database with MAC annual and recertification dates
Generate reports from training database or HRIS on certification and training information, as needed.
Provide training in CPR, Emergency Management Techniques and other areas of need
Receive copies of Red Cross and other certificates obtained outside of Vinfen and data enter into training database in a timely and accurate manner. Maintain accurate files of copies of certification information.
Perform other related duties, as required.