Training Administrator
About The Position
The Training Administrator for the Training, Licensing, and Compliance Division provides critical administrative and operational support to ensure the efficient delivery of training programs, maintenance of state licensing requirements, and adherence to legal and regulatory compliance standards. This role serves as a central coordination point for student records, regulatory documentation, scheduling, and internal/external communications. Event Risk Inc. is a US-based, veteran-led security provider supporting Fortune 1000 companies, movie studios, celebrities, and high-net-worth individuals. We deliver reliable, comprehensive security solutions to protect people, property, and assets.
Requirements
- High school diploma or equivalent (associate or bachelor’s degree preferred)
- 2+ years of administrative experience, preferably in training, compliance, or regulated environments
- Strong organizational and time management skills with attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Ability to manage sensitive and confidential information with discretion
- Strong written and verbal communication skills
Nice To Haves
- Experience with state licensing or regulatory compliance processes
- Familiarity with training management systems (LMS) or recordkeeping systems
- Experience working in a regulated industry (e.g., security, healthcare, education, or government)
Responsibilities
- Coordinate and schedule training courses, instructors, and facilities
- Maintain training calendars and communicate updates to staff and students
- Prepare training materials, rosters, sign-in sheets, and course packets
- Track student attendance, course completion, and certification status
- Assist instructors with administrative needs before, during, and after training sessions
- Maintain digital and physical training records in accordance with retention policies
- Process company, employee, and student licensing applications in accordance with state regulatory requirements
- Ensure accuracy and completeness of all licensing documentation prior to submission
- Track application statuses, renewals, expirations, and continuing education requirements
- Serve as liaison between the organization and state licensing agencies
- Maintain organized and audit-ready licensing files
- Assist in maintaining compliance with applicable laws, regulations, and internal policies
- Organize and maintain compliance documentation, including audits, inspections, and reports
- Support preparation for regulatory audits and inspections
- Track compliance deadlines and reporting requirements
- Assist with updating policies, procedures, and training materials to reflect regulatory changes
- Manage incoming calls, emails, and inquiries related to training and licensing
- Maintain filing systems (electronic and physical) for training and compliance records
- Generate reports on training metrics, licensing status, and compliance tracking
- Coordinate meetings, take minutes, and follow up on action items
- Order and maintain office and training supplies
- Handle intake of uniform requests and shipments
- Support special projects as assigned by leadership
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
