Tradeshow Coordinator

Evertz Microsystems Limited•Burlington, ON

6d•CA$40,000 - CA$45,000•Onsite

About The Position

Evertz Microsystems is seeking a Tradeshow Coordinator to manage all aspects of tradeshows, conferences, sponsorships, and events. This role involves coordinating booth space and design, ordering services, registering attendees, preparing budgets, administering contracts, and overseeing payments. The Tradeshow Coordinator will act as the main point of contact between internal departments such as Sales, Marketing, Logistics, and R&D, ensuring clear communication and alignment for effective event execution. The position requires consistent follow-up to meet deadlines and milestones, research into potential tradeshows for management approval, and tracking performance metrics to monitor ROI. A history of tradeshows will be maintained in the company database for future planning. Opportunities for travel may be available, and other duties as assigned.

Requirements

Ability to work in a fast-paced environment
Ability to work independently and as a team
Problem-solving ability
Organizational skills & detail-oriented
Time management & multitasking
Ability to adapt to new and changing processes
Excellent verbal and written communication skills
Knowledge of Microsoft Excel, Word, and Outlook
College Education in related field (Business, Administration) or related experience
0-1 year office administrative experience
Organizational skills and detail oriented
Excellent verbal and written communication skills, problem-solving ability, time management skills and interpersonal skills
Knowledge of Microsoft Excel, Word, and Outlook

Responsibilities

Coordinate all tasks related to the planning and execution of tradeshows, conferences, sponsorships, events; examples include: Arranging booth space & booth design, Ordering additional services such as internet, electricity, lead retrieval, Registering attendees, Preparing budgets, Administering contracts, Overseeing payment
Serve as the primary point of contact between internal teams (eg. Sales, Marketing, Logistics, R&D), ensuring clear communication and alignment across departments to organize and execute each tradeshow effectively
Consistently follow up and follow through on tasks to ensure all deadlines, deliverables and event milestones are met
Research potential tradeshows to evaluate relevance, cost etc., for company participation and submit to management for approval
Track tradeshow performance metrics (eg. attendance) by distributing tradeshow leads to Sales for post-show follow up, monitoring engagement to track ROI
Accurately create, update, and maintain a complete history of tradeshows in the company database for reference, reporting, and future planning