Trade Sales Assistant

The Quarto Group • New York, NY

1d • Hybrid

About The Position

We’re looking for a dynamic Trade Sales Assistant to support our National and Independent Accounts team and help drive success across the book trade and mass market channels. In this pivotal role, you’ll collaborate closely with sales leaders and account managers to prepare compelling presentations, produce insightful sales reports, and ensure our titles shine across key retail partners. From managing metadata and tracking sales trends to coordinating materials and supporting client requests, you’ll be at the center of our sales operations. This position will be based in our NYC office on a hybrid schedule.

Requirements

• Proficiency in Microsoft Office, Excel, Power Point, Outlook, and Teams.
• Excellent customer service and follow up skills.
• Must be highly organized and have the ability to prioritize workload.
• Proven ability to work in fast-paced deadline driven environment.
• Must be highly organized and a self-starter.
• High School Diploma.
• 1 to 3 years of experience in an administrative role.
• All applicants should be authorized to work in the United States.

Nice To Haves

• An inherent love of books is also a great benefit!
• BA or associate degree
• Book Publishing Experience

Responsibilities

• Prepare materials needed for sell-in by the sales team for individual account meetings.
• Create Power Point presentations for business reviews and other presentations.
• Run sales reports as required by channel heads.
• Manage the metadata requirements for individual accounts including working with account portals and preparing spreadsheets.
• Special projects as assigned.
• Manage sales material collateral both physical and digital.
• Run and maintain monthly sales reporting, including helping with budget reviews.
• Direct communication with rep groups on sales & opportunities.
• Create sales reports and help perform sales analysis as requested by sales group.
• Work closely with sales operations and publishers to manage administration and mailing of full materials process to complete trade sales force.
• Work with Edelweiss or related programs to generate sales/marketing pieces.
• Audit metadata in house and at accounts for accuracy and improvement.
• Respond to account requests as designated by sales managers.
• Work with account managers to confirm and process orders in both QPG and customer systems including order tracking and stock management.

Benefits

• Generous paid time off
• paid holidays
• summer Friday afternoons
• Generous health benefits, including medical insurance, vision insurance, dental insurance, flexible spending accounts for healthcare, dependent care and commuter, and more.
• 401(k) benefit plan with discretionary contribution matching by employer.
• Short and Long-Term Disability Insurance
• Life/AD&D Insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED