Trade Compliance Administrator
About The Position
The Trade Compliance Administrator handles export and/or import transactions from request for quote through delivery and invoicing, with oversight and guidance from senior trade compliance personnel. The role processes transactions, performs due diligence and recordkeeping, tracks and troubleshoots international shipments, and coordinates with business partners, freight forwarders, customs brokers, and internal departments. The administrator may stop and hold any transaction pending review by a Trade Compliance Manager. The position requires maintaining high ethical standards and following Kirkhill, Inc.'s ethics and business conduct policies. Successful candidates must submit to a post-offer pre-employment physical examination, drug/alcohol screen, and background check.
Requirements
- Associate's degree, or an equivalent combination of education and experience.
- Experience using ERP or MRP information systems to perform business transactions.
- Experience with export and/or import regulatory compliance.
- Experience with international business transactions and shipping documents.
- Experience with trade compliance information systems.
- Bilingual or multilingual, including English.
- Strong computer skills, including spreadsheet calculations and the ability to learn new software tools quickly.
- Good verbal and written communication skills.
- Attention to detail.
- Ability to work calmly under pressure and with frequent interruptions.
- Ability to prepare business letters and complete forms.
- Ability to prepare and review international business documents such as commercial invoices, packing lists, air waybills, and export licenses.
- Ability to review and process routine purchase order and sales order terms and conditions.
- Ability to learn and comply with a complex regulatory environment, including customs entry, export declaration, military and dual-use licensing, sanctions and arms embargo compliance, and anti-boycott compliance.
- Demonstrates customer focus, ethics and values, problem-solving, integrity and trust, functional and technical skills, active listening, action orientation, composure, and support for diversity.
Responsibilities
- Enter data in ERP and trade compliance information systems.
- Perform transaction due diligence, including license screening, restricted party screening, end user statements, Know Your Counterparty files, red flags review, and anti-boycott review.
- Prepare routine license or permit applications for review and approval by a trade compliance manager.
- Place and release export holds on transactions.
- Review and validate international requests for quote, purchase orders, and sales orders.
- Prepare and verify export shipping documentation, including consignee information, INCOTERMS, harmonized tariff code and nomenclature, country of origin, customs value, export classification, and license data.
- Process and validate routine import shipping documentation.
- Troubleshoot, track, and trace domestic and international shipments.
- Coordinate shipments with freight forwarders, customs brokers, customers, and suppliers.
- Coordinate with affected internal departments, including Sales, Contracts, Purchasing, Logistics, Returns, and Production Control.
- Scan and store trade compliance records.
- Perform other related duties as directed.
- Maintain the highest ethical standards and follow Esterline's ethics and business conduct policies.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
