Tournament Coordinator

Arcis Golf•Fuquay-Varina, NC

3d•Onsite

About The Position

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another. Responsible for planning, organizing, and executing golf events from start to finish. The role blends logistics, customer service, and event management to ensure a smooth and enjoyable experience for players, sponsors, and guests. Here’s a clear breakdown of what the position typically involves: Core Responsibilities A golf tournament coordinator handles all the moving parts of an event. This usually includes: Event planning: Scheduling tournament dates, setting formats (scramble, stroke play, etc.), and coordinating with the golf course. Registration management: Handling player sign-ups, payments, and participant lists. Vendor coordination: Working with caterers, sponsors, merchandise providers, and sometimes media or photographers. Sponsorship management: Securing sponsors, organizing sponsor packages, and ensuring sponsor visibility during the event. Logistics: Arranging tee times, carts, scorecards, signage, and tournament materials. On-site execution: Overseeing check-in, managing staff/volunteers, resolving issues, and keeping the event on schedule. Scoring and results: Coordinating score collection, calculating results, and organizing awards ceremonies. Post-event tasks: Sending thank-you notes, reporting results, and evaluating the event’s success. Skills and Qualifications Successful coordinators typically have: Strong organizational and multitasking skills Excellent communication and customer service abilities Experience in event planning or hospitality Basic knowledge of golf rules and tournament formats Ability to work under pressure, especially on event day Work Environment They often work for: Golf courses or country clubs Event management companies Nonprofits (for charity tournaments) Corporate organizations hosting golf outings The job can involve irregular hours, including early mornings, weekends, and long days during tournaments. Overall Goal The main objective is to deliver a well-run, enjoyable event that meets the expectations of participants and stakeholders. Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S. Arcis Golf has positioned itself as a dynamic leader in the industry by consistently providing unrivaled amenities to complement diverse playing experiences for members and guests. We continuously search for individuals who share our Passion for Service to join the teams at our many Clubs and Courses positioned throughout the country. Our growing and innovative organization offers competitive wages and benefit packages.

Requirements

Strong organizational and multitasking skills
Excellent communication and customer service abilities
Experience in event planning or hospitality
Basic knowledge of golf rules and tournament formats
Ability to work under pressure, especially on event day

Responsibilities

Scheduling tournament dates, setting formats (scramble, stroke play, etc.), and coordinating with the golf course.
Handling player sign-ups, payments, and participant lists.
Working with caterers, sponsors, merchandise providers, and sometimes media or photographers.
Securing sponsors, organizing sponsor packages, and ensuring sponsor visibility during the event.
Arranging tee times, carts, scorecards, signage, and tournament materials.
Overseeing check-in, managing staff/volunteers, resolving issues, and keeping the event on schedule.
Coordinating score collection, calculating results, and organizing awards ceremonies.
Sending thank-you notes, reporting results, and evaluating the event’s success.