Administrative Assistant

Icy Strait Point LLC•Juneau, AK

1d•$20 - $25•Onsite

About The Position

Huna Totem Corporation is seeking a Tourism Finance Admin to join their Finance team in Juneau. This is a front-line support role and a strong entry point into finance operations. The role involves ensuring the accuracy, organization, and timely processing of paperwork related to Accounts Payable, Accounts Receivable, daily revenue, and payroll support across tourism operations. This is a non-technical finance support position where the individual will ensure documentation, routing, and tracking move through the finance office efficiently and professionally, providing an inside view of finance operations. The position reports to the Director of Finance and is a full-time, hourly, non-exempt role based in Juneau, Alaska.

Requirements

High school diploma or equivalent required.
Basic proficiency with Microsoft Outlook, Word, Excel, and shared drive or document management systems.
Comfortable with scanners, copiers, printers, shipping tools, and office phones.
Willing to learn company systems such as Sage Intacct, ADP, Monday.com, SharePoint, FareHarbor, and POS reporting.
Able to follow checklists, naming conventions, and step-by-step procedures with accuracy.
Highly organized and detail-oriented, with strong follow-through.
Reliable and punctual, able to manage recurring tasks without reminders.
Service-oriented and professional with coworkers, vendors, and guests.
Discreet with sensitive and confidential information.
Comfortable asking questions and escalating when something looks off.
Able to shift priorities during peak season while keeping accuracy.

Nice To Haves

One to three years of office, administrative, finance support, hospitality, tourism, or similar experience preferred.
Prior experience with filing, data entry, document management, mail handling, basic invoice processing, or customer service preferred.
Experience in a seasonal, multi-department, or fast-paced operation is helpful.

Responsibilities

Provide day-to-day clerical support including scanning, data entry, filing, mail handling, and document routing.
Serve as a friendly first point of contact for routine finance questions and route them to the right AP, AR, payroll, or revenue contact.
Prepare routine correspondence, basic spreadsheets, checklists, and packets at the direction of finance management.
Maintain physical and electronic files for AP, AR, deposits, revenue reports, vendor documents, and payroll support.
Scan, index, and upload documents using consistent naming conventions and folder structures.
Track missing backup documentation and follow up with departments until packets are complete.
Follow confidentiality and record retention requirements.
Receive, sort, scan, and route vendor invoices and statements for review and approval.
Match invoices to purchase orders, approvals, packing slips, and receipts.
Follow up on missing approvals, coding, W-9 forms, certificates of insurance, and vendor setup documents.
Compile and organize support for customer invoices, cruise line billing, excursion vouchers, passenger counts, and ticket summaries.
Coordinate with operations and sales to complete required billing documentation.
Collect, scan, and file daily revenue paperwork, register and settlement reports, till sheets, deposit slips, and credit card batch support.
Help prepare daily and weekly revenue packets using checklists and standard naming conventions.
Flag missing signatures, reports, or receipts to the appropriate supervisor.
Organize timesheet backup, gratuity documentation, and approval reports as assigned.
Assist with month-end document requests, AP cutoff support, and recurring close checklists.
Help assemble organized packets for auditors, managers, and finance staff.